Building Secretary - Bert Goens Learning Center

Job Goal(s):              

The Building Secretary plays a vital role in supporting the daily operations of Bert Goens Learning Center. This position involves a wide variety of clerical and administrative tasks that ensure the school functions efficiently and effectively. The ideal candidate is organized, detail-oriented, professional, and capable of handling confidential information with discretion.

Location of Work:

Bert Goens Learning Center

705 South Paw Paw Street

Lawrence, MI 49064

Working Days: 210 days;  M-F 7:30-3:00pm 

Begin Date: May 5th, 2025 

Qualifications:

Education:

High school diploma or equivalent required

Work Experience: 

Minimum of two years in an office or school setting preferred

Skills and Knowledge:

• Effective and efficient office organization and management skills relative to attending to people and tasks, processing communications, storing and retrieving information, scheduling, monitoring and follow-up.
• Ability to seek knowledge of special education laws and due process procedures.
• Finance skills related to accounting records for students, payroll information for staff, processing of purchase requisitions and tracking budget line items.
• Accounting skills related to student lunch program, state lunch count, pupil accounting and audits.
• Managing, serving and ordering for lunch 
• Ability to understand and be knowledgeable of staff contracts; ability to coordinate and complete human resource tasks for contracts, staff attendance, new employee forms and others.
• Demonstrate proficiency in use of the Google Workspace (Docs, Sheets, Forms, Slides) 
• General professional skills, including a willingness to:
• Assume positive intentions when working with others.
• Adhere to federal, state and VBISD policies and procedures.
• Model VBISD guidelines: Respect, Integrity, Compassion and Excellence. 
• Complete assigned responsibilities within agreed upon timelines.
• Seek ongoing professional learning and accept feedback in a professional way.
• Perform additional tasks, responsibilities and duties as assigned by the Director of Special Education and the Superintendent.

Essential Job Functions:

• Ability to sit and work on a computer for long periods of time.
• Maintain confidentiality of personnel and students.
• Utilize online software and databases to maintain an accurate and up-to-date account of school operations, staff and student records, and program information. Including but not limited to:  staff records (TimeClock Plus), student records (PowerSchool), and program information (Google Drive).  
• Maintain accident reports and workman’s compensation information.
• Manage purchasing, including preparation of PO’s, monitoring of allocated budget amounts and distribution of all equipment and supplies.
• Verify incoming packing slips and process to ISD central accounting department.
• Assemble, route and maintain all enrollment paperwork and student records. Monitor compliance of IEP paperwork.
• Maintain required records for State and Federal reports, projects, contracts and general information file system.
• Process and maintain records for professional development requests, reports and hours.
• Manage, update and distribute annual documents, such as, the school calendar, parent letters, and other home/school communications to parents and staff. 
• Provide backup support to the other building secretary in his/her absence and in times of work overloads.
• Assist the principal in maintaining a daily schedule, including preparation for meetings and appointments.
• Address matters brought to the Principal’s attention in his/her absence or when administrative action is not warranted.
• Contact principal and appropriate administrators in an emergency or when matters necessitate administrative authority.
• Receive and route phone calls to the appropriate place.
• Order and maintain office supplies and equipment.
• As needed, assist in the preparation for and administration of state mandated student assessments, ensuring that all compliance requirements are met.
• Maintain office to appear and operate in a professional, orderly and clean manner.
• Perform additional tasks, responsibilities and duties as assigned by VBISD administrators.
• Valid driver's license required

Terms of Employment: As per master agreement and provisions established by the Van Buren Board of Education. 

This posting and our online application can be found on the Van Buren ISD’s website at www.vbisd.org under Employment.  If you do not have access to a computer with internet access, you may use a computer at VBISD by calling 269-539-5218. 

Position is open until filled.  

In-house staff must fill out the online internal application.