Executive Assistant

Reports To: Executive Director

Location: Hybrid work model, with remote work and occasional in-person meetings.

FLSA Status: Non-Exempt

Job Status: Part-Time. Eligible for NY Safe and Sick Leave

Schedule: 12-15 hours per week, with flexibility in scheduling

Pay Rate: $27-35 (based on experience)

Tentative Start Date: Feb 24, 2025

WHAT WE DO

At LEAP, we believe in the transformational power of the arts. We started as a grassroots movement with just four schools. Today, our teaching artists serve 20,000 kids across the city in over 150 New York City public schools. Every day, our educational arts programs inspire diverse school communities to be more engaged in learning and build critical skills. Our quality educational arts programs promote access and equity for New York City students underserved in the arts.

CULTURE STATEMENT

Administrative & Executive Support

• Manage and maintain the Executive Director calendar, scheduling meetings, appointments, and travel.

• Prepare meeting agendas, take minutes, and track follow-up actions.
• Draft, proofread, and edit correspondence, reports, presentations, and other materials.

• Assist with inbox and communication management, responding to or flagging important emails.

Operational & Project Management

• Support key organizational projects by tracking deadlines and assisting with logistics.

• Coordinate and organize board meetings, including scheduling, preparing materials, and handling logistics.
• Assist with fundraising and donor engagement efforts as needed.

• Conduct research and compile data for reports, presentations, or strategic initiatives.

Stakeholder & Team Coordination

• Liaise with staff, board members, partners, and funders to coordinate meetings and communications.

• Provide logistical support for events, fundraisers, and speaking engagements.

• Handle confidential and sensitive information with discretion and professionalism.

Qualifications & Experience

• Minimum of 2-3 years of experience providing executive support, preferably in the nonprofit sector.

• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Proficiency in Google Suite, Microsoft Office, and project management tools (e.g., Asana, Slack, Zoom).
• Ability to work independently and proactively anticipate needs.
• Experience coordinating meetings, preparing reports, and managing executive calendar.

• Commitment to the mission and values of LEAP.

• Committed to feedback and willing to provide clear, consistent communication
• Community oriented, and believe in a shared moral responsibility
• Believers in self-care and the wellbeing of others
• Accountable to ourselves, our team, and the organization
• Strong proponents of diversity, equity, equality, and inclusivity
• Open-minded, creative, and flexible
• Mission driven
• Collaborative
• FUN!!!

WE ARE AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

LEAP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.