Litigation Practice Group Legal Admin Assistant

Job Description

Title Litigation Practice Group Administrative Assistant

Status Full-time; FLSA – Non-Exempt

On-site position with potential for occasional hybrid remote flexibility

Leason Ellis is seeking a full-time (on-site) and detail-oriented junior level Legal

Administrative Assistant to support its litigation practice group.

Leason Ellis is an established IP boutique law firm headquartered in White Plains,

New York. We launched in 2008, and now house over 30 patent, trademark, and

copyright attorneys under our roof. We are one of only four firms listed in the IAM

Patent 1000 New York section recommended on each of the prosecution, litigation

and transactions tables.

Duties and Responsibilities

• Provide administrative support to group co-chairs, attorneys, and paralegals

• Perform conflict checks, prepare conflict waiver letters and engagement letters

and open matters

• Prepare memos, letters and other documents with a high-level of accuracy and

a keen eye for proofreading; communicate information expediently

• Maintain attorneys’ calendars and contact lists as requested, which may include

arranging all aspects of internal and external client meetings and conferences

• Coordinate business development/marketing efforts, including PowerPoint

presentations, proposal development, and follow up with clients/prospects

• Coordinate business-related travel arrangements, including submitting

business related expenses for reimbursement on behalf of the attorneys

• Review monthly bills for consistency, accuracy and spelling; check bills for

consistency against special engagement terms (deferrals, rates, caps, etc.)

• Upload documents and correspondence, ensuring compliance with firm’s

procedures

• Proofread material for grammatical, typographical and spelling errors

• Coordinate CLE training classes

• Perform other administrative duties and responsibilities, as assigned
  

Qualifications and Requirements

• Bachelor’s degree preferred

• 2 years of relevant experience

• Excellent analytical and interpersonal skills

• Excellent organizational skills with keen sense and system of following-up and

following-though on pending items and issues

• Demonstrated ability to manage multiple tasks simultaneously and problem

solve

• Excellent professional level written and verbal communication skills

• Proficiency in MS Word, MS Excel, MS PowerPoint and Outlook

• Demonstrated ability to work in a fast-paced environment with changing

priorities and deadlines

• Demonstrated team player with a positive client-service minded approach

• This is a full-time on-site position. The successful candidate must be flexible

and available to work overtime, as needed

Apply

Please submit your resume and cover letter (detailing your desired compensation

range and relevant experience) to careers@leasonellis.com Leason Ellis is an

EOE/M/F/D/V/SO. We offer a competitive compensation and benefits package, and

a dynamic, diverse and “remote flexible” work environment. Only direct

submissions from candidates will be accepted. No unsolicited resumes from third

party agencies or recruiters, please. Thank you.

Pay range: $45,000 - $60,000 per year.

About

Leason Ellis is a full-service intellectual property law firm with a deep bench of

professionals and a collaborative, hands-on approach. We’re big enough to handle

any intellectual property issue that our clients may face. Yet we’re small enough to

coordinate efficiently when evaluating our clients' issues, identifying practical and

creative solutions for their business needs, and putting our insights to work on

their behalf.