What are the responsibilities and job description for the Office & Operations Assistant position at Lede Company LLC?
The Lede Company is looking for an Office & Operations Assistant to support our NY office. Beyond ensuring that office operations are running smoothly, the Office & Operations Assistant will have the opportunity to recommend and rollout new processes and procedures for the company.
This is an in-person position. We are looking for someone who can be on-site Mon - Fri, 9am - 6pm. Some overtime may be required.
ROLE & RESPONSIBILITIES
- Provide front desk coverage including greeting visitors and receiving mail & packages
- Provide administrative support to the Corporate team and Lede executives
- Ensure that our NY office is kept clean and tidy at all times
- Maintain Lede’s internal resource systems & documents, including org charts and employee directories
- Manage incoming and outgoing emails, letters, packages, and other forms of correspondence
- Manage conference room scheduling, set up and clean up
- Facilitate all maintenance, repairs and cleanings for the office and office equipment
- Plan and coordinate company events including lunches, happy hours, anniversary parties, etc.
- Handle correspondence and relationships with office vendors, submit work orders, schedule/escort/manage vendors as needed
- Recommend operational efficiencies and draft/maintain clear guides to ensure consistency of operations
- Monitor and order office supplies, snacks and other miscellaneous items
- Assist with employee onboarding/offboarding (including distribution and collection of company equipment)
- Work closely with various teams and Lede staff to ensure the smooth running of Lede offices
- Track and reconcile expenses in a timely manner
- Assist colleagues whenever there is an opportunity to do so
- And other duties as assigned
- Some overtime may be required
QUALIFICATIONS
- Prior experience as an office administrator, office coordinator or relevant role
- Exceptional communication and interpersonal abilities
- Must be proactive, responsive and go above and beyond
- Excellent organizational and leadership skills
- Familiarity with office management procedures
- Excellent knowledge of MS Office and office management software
- Strong time-management and multitasking abilities
- Experience in managing expenses
- Experience in developing internal processes
- Ability to maintain confidentiality of company information
- Excellent attention to detail
- Resourceful, trusted and reliable
The Lede Company is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
ABOUT THE LEDE COMPANY
The Lede Company is a full-service strategy, communications and social impact consulting firm, specializing in corporate, entertainment, brand and nonprofit sectors. With dedicated Talent, Music, Strategic Communications, Brand, Content and Social Impact divisions, we work with our clients to advance business and social outcomes through innovative storytelling, media, campaigns and partnerships. Our service offerings draw on our expertise, relationships, and resources, all of which enable us to exceed client expectations and ultimately, deliver results.
