Administrative Specialist, Biology, Environmental Science, Chemistry & Geology (REPOST)

Starting Salary Range is $36,358 - $40,913. The initial salary offer is commensurate with education and related work experience.  

Perform clerical duties in support of the Division Chair and full-time and adjunct instructors in the Biology, Environmental Science, Chemistry and Geology Division. Coordinate with other campus areas. Refer students to appropriate campus offices.

• Enter semester class schedule into the college computer network.
• Prepare faculty load list each term.
• Maintain and keep required records of division budgets, travel requests, and absences.
• Order and maintain supplies for the division members.
• Prepare purchase requisitions using the college computer purchasing and accounting system.
• Work with Business Office, Shipping & Receiving, Purchasing, etc. to resolve problems pertaining to purchase orders.
• Enter and track purchase requisitions, bookstore purchases, and print requisitions for three (3) departments.
• Keep a roster of all budget transactions for division and all departments.
• Maintain division and departmental budgets.
• Procure approvals from Division Chair, AVP, and Purchasing for credit card purchase requests from faculty.
• Reconcile credit card statements for payment for personal use and sometimes for Division Chair.
• Assist Human Resources with employment applications for adjunct instructors.
• Assist with orientation of new and adjunct faculty, as needed.
• Assist with administration of student evaluation of faculty.
• Type correspondence, syllabi, tests, outlines, and reports as required.
• Take minutes of division meetings and produce and distribute copies of minutes.
• Maintain division files.
• Access data and information in PeopleSoft; input information as requested.
• Assist with registration.
• Review website pertaining to division periodically.
• Assist in implementing state curriculum procedures, legislative mandates, and SACS requirements.
• Research information on-line.
• Track copy machine usage for faculty in Science Building and Bonner Hall.
• Prepare statistical reports for various departments.
• Coordinate interviews for prospective division employees.  Set up candidates for writing assignments. Arrange accommodations during interview process.
• Assist faculty in applying for professional development funds.
• Prepare and send bulk mailings.
• Prepare transportation tickets for field trips.
• Check on PO’s and checks for faculty preceding field trips.
• Distribute student signup sheet for student travel and field trips.
• Prepare return travel monies after field trips.
• Collect completed field trip forms and distribute to AVP and Security.
• Coordinate students and their equipment as they arrive for field trips.
• Maintain log of field trip activities and participants.
• Handle paperwork for adjunct absences and subs; obtain all signatures, copy, and send to AVP. Arrange for substitute instructors.
• Keep inventory of instructor textbooks and supplemental materials.
• Interact with textbook reps concerning ordering new textbooks, new editions, etc.
• Shred test banks and instructor materials.
• Maintain division scholarship file, notify Financial Aid and the recipient of scholarships awarded, and keep scholarship forms updated.

• May include support of laboratories and special classrooms unique to division.
• May include support of special events or grants.
• Coordinate special events for division.
• Work with Security on opening building/rooms for students and faculty.
• Perform other duties as assigned.

• High School Diploma or equivalent (G.E.D.)
• One (1) year related work experience
• Must be proficient in the use of PC’s, on-line research, word processing, spreadsheet, presentations, and network-related software
• Able to work well with people

Salary : $36,358 - $40,913