Executive Administrative Assistant (Bi-lingual Chinese)

Add Flavor to Your Career and Life – Explore New Opportunities at Lee Kum Kee!

Ready to bring fresh energy to your career? At Lee Kum Kee, we’re committed to your growth, offering a place where creativity and innovation thrive. If you're eager to make an impact and advance your career, apply today and start adding flavor to your professional life!

ABOUT THE COMPANY

Founded in 1888, Lee Kum Kee, a Hong Kong-based global food company, specializes in creating condiments and sauces that promote Chinese cuisine worldwide. With more than 300 products to choose from, Lee Kum Kee takes the mystery out of cooking authentic and delicious Asian foods in the comfort of your kitchen. Lee Kum Kee is committed to providing authentic and innovative condiments and sauces featuring the highest quality ingredients. Armed with a unique management culture, stringent quality control, superb and innovative products, coupled with the century long brand reputation, Lee Kum Kee has achieved unanimous recognition and won numerous prestigious awards.

Lee Kum Kee (USA) Inc., a division of Lee Kum Kee International Holdings Ltd., has its headquarters and manufacturing facilities in Southern California with more than 500 employees (Americas Zone Region). We are looking for the best and brightest talents to join our company and work together to bring the next level of success!

POSITION SUMMARY

The Executive Assistant to the President plays a pivotal role in ensuring the seamless operation of the President's office. This dynamic position requires a highly organized and detail-oriented individual who can manage a wide range of administrative and executive support tasks. The Executive Assistant will be responsible for optimizing the President's time by efficiently managing schedules, travel, communications, and priorities while maintaining confidentiality and professionalism. You will also support the President’s events such as Board Meetings and off-site meetings. You will also communication and coordinate with our HQ (Hong Kong) & Global Offices. In this role, you will be the key point of contact for both internal stakeholders and external customers and clients, contributing directly to the success of the leadership team and overall organization.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Calendar & Travel Management: Proactively manage complex executive calendars, prioritize meetings, and coordinate domestic/international travel with precision.
• Serve as the primary point of contact for the executive’s internal and external network, including C-suite leaders, Board members, investors, customers, and senior partners.
• Collaborate closely with other Executive Assistants across the Group internationally to align schedules, resolve conflicts, and ensure cohesive support for cross-functional initiatives.
• Foster strong relationships with key stakeholders to enhance communication efficiency and represent the executive’s office with professionalism.
• Meeting & Event Coordination: Organize high-level executive meetings, offsites, and board presentations, including agenda preparation, logistic planning, material distribution, and follow-up.
• Monitor and process expense reports, invoices, and other financial documentation related to the President’s activities.
• Project Support: Assist with ad-hoc projects, presentations, and reports, often involving cross-functional collaboration and tight deadlines.
• Confidentiality: Handle sensitive information with the utmost discretion and integrity.
• Problem-Solving: Navigate last-minute changes, troubleshoot conflicts, and act as a strategic partner to enhance the executive’s productivity.

COMPETENCIES

• Problem Solving
• Action Oriented
• Planning & Organizing
• Customer Focus
• Self-Development

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQUIRED EDUCATION, SKILLS and EXPERIENCES

• A Bachelor’s degree in Business or related area is required.
• Minimum of 5-8 years as an Executive Assistant supporting C-level executives in a CPG or a related fast-paced industry with a global presence.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook & PowerPoint), MS Teams, and virtual collaboration tools.
• Organizational and time-management skills. Ability to multi-task and prioritize.
• Proactive problem-solving and ability to thrive under pressure.
• Polished, professional demeanor with meticulous attention to detail.

LANGUAGE SKILLS

• The individual must possess excellent written and verbal communication skills in English and Mandarin Chinese. Cantonese is a plus.

MATHEMATICAL SKILLS

• Individual must be able to apply basic mathematical concepts to perform daily functions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to use hands, arms and fingers while working at computer keyboard and office equipment to perform daily job functions.
• Required to stand, sit, kneel, and walk when performing this job.
• Occasional lifting and/or moving up to 20 pounds may be necessary.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• The position is often in a typical office setting.
• The noise level in the work environment is usually light and moderate.

It is Lee Kum Kee’s policy to seek and employ the most qualified persons in all jobs in a manner which will ensure equal employment opportunity as well as administer personnel actions in a manner as to not discriminate against any person on the basis of race, color, religion, national origin, age, sex, sexual orientation, disability or protected veteran status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.