What are the responsibilities and job description for the Executive Assistant position at Leeds Professional Resources?
Overview
We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional communication skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role is essential in ensuring that our executives can focus on strategic initiatives while you handle day-to-day operations.
Responsibilities
- Provide executive administrative support, including managing schedules, organizing meetings, and coordinating travel arrangements.
- Perform data entry tasks accurately and efficiently, maintaining organized records and files.
- Utilize QuickBooks for financial tracking and reporting as needed.
- Manage the Outlook Calendar for scheduling appointments and meetings, ensuring optimal time management.
- Assist in event planning and coordination for company functions, ensuring all logistics are handled smoothly.
- Handle office management duties including supply ordering, equipment maintenance, and general office organization.
- Utilize DocuSign for document management and electronic signatures to streamline processes.
- Prepare reports, presentations, and correspondence as required by the executive team.
Requirements
- Proven experience as an Executive Assistant or in a similar administrative role.
- Strong proficiency in data entry with a high level of accuracy.
- Familiarity with QuickBooks is preferred but not mandatory.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Proficient in Microsoft Office Suite including Outlook Calendar for scheduling purposes.
- Experience in event planning is a plus.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- A proactive approach to problem-solving with strong decision-making capabilities.
If you are looking for an opportunity to contribute significantly to an executive team while developing your professional skills in a dynamic environment, we encourage you to apply.
Job Type: Full-time
Pay: $35.00 - $40.00 per hour
Expected hours: 40 per week
Schedule:
- Monday to Friday
Experience:
- Executive Support: 1 year (Preferred)
Work Location: In person
Salary : $35 - $40
