Business Services Specialist - Workers' Compensation/Benefits

2024-25 School Year

244 days/yr

7.5 hrs/day

START DATE; May 1, 2025

Purpose Statement

The job of Business Services Specialist-Workers’ Compensation was established for the purpose/s of providing a variety of specific functional support to the Business Services department with specific responsibility for administering the district’s Workers’ Compensation and various benefit related services. Responsibilities include assisting with all aspects of Workers’ Compensation; responding to inquiries and/or requests for data and/or reports; providing timely and accurate payroll production; coordinating assigned projects; establishing and maintaining accurate department records; and compiling and distributing a wide variety of materials and reports

This job reports to Coordinator Benefits and Wellness

Essential Functions

• Participates in department and team meetings, in-service trainings, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.
• Supports the district’s employee injury case management and maintains documents for work related employee incidents including timely reporting of claims, arranging initial medical care for injured employees, tracking all follow up care and following restricted duty return to work processes.
• Processes semimonthly and monthly time and attendance and payroll transactions for the purpose of verifying that all related workers’ compensation payroll is accurate, timely and adheres to policy and regulations; also processes other payroll transactions.
• Collaborates with a variety of internal and external entities for the purpose of gathering information, making decisions and providing support.
• Maintains a variety of manual and electronic documents, files, and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines, legal requirements and for the purpose of ensuring information is current and appropriate procedures are maintained.
• Prepares a variety of correspondence, reports, and other materials for the purpose of documenting activities, providing written reference, and/or conveying information.
• Processes documents and materials for the purpose of completing transactions and complying with established rules, deadlines and guidelines.
• Prepares and distributes documents (e.g. new hire benefit enrollment packets, Section 125 packets, workers’ compensation processes and information, FMLA eligibility/ineligibility notifications, etc.).
• Process Health Savings Account (HSA) and Tax-Sheltered Annuities (TSA) terminations to District vendors, medical carrier reimbursement requests and monthly variable hourly ACA analysis.
• Assists with a variety of mailings and payroll checking for the purpose of ensuring accuracy.
• Supports the Benefits and Wellbeing Coordinator for the purpose of aiding with department functions and responsibilities.
• Responds to inquiries from a variety of internal and external parties for the purpose of providing information, resolving issues and making decisions.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Skills, Knowledge and Abilities (Minimum Qualifications)

SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: preparing and maintaining accurate records; and using pertinent software applications.

KNOWLEDGE is required to perform algebra and/or geometry; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions.ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; proficiency in using computer and applicable software applications; and working as part of a team with detailed information/data and frequent interruptions.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; and tracking claims. The workload for this position is substantial, time-sensitive and requires frequent assistance to District employees and external entities. Utilization of some resources from other work units, both internal and external, is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally the job requires 80% sitting,

10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Experience: Job related experience within specialized field is required. Experience with workers’ compensation desirable.

Education: High School Diploma or equivalent

Equivalency: None Specified

Required Testing: None Specified

Certificates & Licenses: None Specified

Continuing Education/Training: None Specified

Clearances: Criminal Justice Fingerprint/Background Clearance

FLSA Status: Non-exempt