What are the responsibilities and job description for the Cashier & Accounting Assistant position at leesmcrae?
Title: Cashier & Accounting Assistant Department: Business AffairsReports to: Executive Director of Business Affairs and Controller Category: Non-ExemptSummary/ObjectiveThe Cashier and Accounting Assistant is responsible for processing and receipting cash, check, ACH and credit card transactions for the college. The primary responsibilities are to maintain the accuracy and efficiency of accounting for all aspects of incoming funds to the College. Other responsibilities include processing student payments, donations and recording of all miscellaneous departmental revenue, as well as cash management, audit documentation, account reconciliation, and reporting. Knowledge of financial controls and procedures as well as exceptional customer service skills are necessary. This position will be the expert institutional resource for policies and procedures related to funds received by the College and will help to implement and improve processes and procedures that increase service to students, donors, departments on campus and operations.Essential FunctionsImplement, manage, communicate, and enforce funds receivable policies.Accept and process student payments.Record student payments, gifts and donations, and all funds received by the College in accordance with college policy, GAAP, and CASE standards, gather all support and documentation for receipting process and reconciliation, prepare daily deposit and enforce proper cash handling procedures.Accept checks through US mail and campus inter department mail, and cash and checks from campus departments through proper handling methods adhering to College policy for delivery and receipt.Coordinate reconciliation and posting of all funds received to respective accounts in the general ledger as scheduled.Provide a high-level of exceptional customer service in alignment with FERPA regulations.Coordinate and assist with managing merchant accounts, banking relationships, and plan processes.Assist with management of the purchase card program and processes. Review transactions for accuracy and adherence to College policy and IRS regulations.Manage Sales and Use tax process and prepare monthly reporting with the State, as well as semi-annual refund requests.Draft, maintain, and accurately manage communications with departments on campus relating to funds received and purchase card transactions.Reconcile associated general ledger accounts to accounts receivable subsidiary ledger.Assist the Controller and Senior Accountants with financial reporting, audit preparation, maintaining appropriate internal controls, and other duties as assigned.CompetenciesCustomer ServiceEthical ConductStress Management/ComposureTeamwork OrientationThoroughnessSupervisory ResponsibilityThis position has no supervisory responsibilities.Work EnvironmentNormal office environment where there is no physical discomfort due to temperature, dust, noise and the like.Position Type/Expected Hours of WorkThis is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Position requires employee to maintain consistent and regular office hours on-site so as to provide excellent customer service for students and other departments.Infrequent evening and weekend work may be required as job duties demand.TravelNo travel is expected for this position.
