What are the responsibilities and job description for the Administrative Assistant position at Leeward Renewable Energy?
LRE (Leeward Renewable Energy) is a high-growth renewable energy company forging a sustainable future through integrity, innovation, and positive impact. We own and operate 30 large wind, solar, and energy storage projects across the United States, totaling over 3 gigawatts (GW) of generating capacity.
LRE has an ambitious goal of 10GW of operating assets by 2028 and are developing and contracting an increasing pipeline of new projects every year. We take a full-lifecycle approach to our projects, built on a long-term ownership model and a company culture dedicated to our community partners and protecting the environment.
POSITION : Administrative Assistant
Department : Business Services
Location : Chicago, IL
Status : Company Overview :
LRE (Leeward Renewable Energy) is a high-growth renewable energy company forging a sustainable future through integrity, innovation, and positive impact. We own and operate 30 large wind, solar, and energy storage projects across the United States, totaling over 3 gigawatts (GW) of generating capacity.
LRE has an ambitious goal of 10GW of operating assets by 2028 and are developing and contracting an increasing pipeline of new projects every year. We take a full-lifecycle approach to our projects, built on a long-term ownership model and a company culture dedicated to our community partners and protecting the environment.
Job Summary :
The Administrative Assistant role will be responsible for supporting our Executive team in addition to having receptionist duties and assisting various departments with special projects. There is a considerable need for customer service skills, professionalism, accommodation, and the ability to successfully blend with all types of personalities.
Essential Functions :
- General administrative support for all staff, all departments.
- Provide administrative and clerical support to all Executives.
- Make travel arrangements and maintain travel files for Executives.
- Responsible for Receptionist Duties as outlined in Administrative Manual.
- Responsible for compiling expense reports for Executives and Business Services.
- Assist offsite personnel, and other departments with tasks and special projects, as requested.
- Complete office and kitchen supply orders weekly.
- Place all lunch orders for office meetings or in-house events, as needed.
- Maintain FedEx | UPS and other courier account login for all users and complete shipping requests for corporate office.
- Assist with scanning hardcopies to electronic format and upload to SP, as needed.
- Order office supplies, break room, and vending machine supplies.
- Stock vending machines and put away supplies when they are delivered.
- Manage outbound and incoming courier deliveries / shipments
- Maintain office and kitchen areas clean and clutter-free.
- Assist in mass mailing projects.
- Coordinate with contractors and service providers on service / product request for office (handyman, shredder co, ect.)
- Assist with the indexing of the corporate minute books.
- Complete all Document Recordings and enter recording information on Document Recording Tracker located on SharePoint.
- Assist with real estate research for the development department.
- Purchase Order and Invoice data entry via Microsoft D365
Qualifications :
Physical Demands :
Leeward Management Services, LLC is committed to employing a diverse workforce and provides equal employment opportunity for all individuals regardless of race, color, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.
Notice to Recruiters and Staffing Agencies : Leeward Renewable Energy (LRE) does not accept unsolicited resumes from recruiting vendors or employment agencies. Only recruiting vendors with a current, signed agreement in place with LRE are authorized to submit resumes for specific, requested positions. All unsolicited resumes and candidate profiles submitted to LRE, or any LRE employee, without an active agreement or written request from LRE's HR Department, will be considered property of LRE. LRE will not be responsible for any fees or expenses associated with unsolicited resumes or candidates submitted in this manner.
