Assistant Executive Director

JOB DESCRIPTION

POSITION TITLE: Assistant Executive Director

POSITION SUMMARY: Responsible for performing the business-related functions of the Community; assisting in hiring, scheduling, training and supervising staff; and assisting the Administrator with other duties as needed. This role does entail the candidate to be on-call.

REPORTS TO: Administrator

REPONSIBILITIES:

• Ensures facility records are maintained in an accurate manner and in accordance with policies and procedures and regulatory requirements, including tenant, personnel and administrative records.
• Oversees all supply purchasing to ensure that expenses are maintained within the budgetary guidelines.
• Ensure phone is answered, calls are screened, and messages are reported to Administrator.
• Coordinates resident transportation to and from physician appointments.
• Provides the Administrator with routine reports and other requested information as needed.
• Recruits, screens, interviews, and hires staff, in consultation with the Administrator as needed.
• Coordinates the orientation and training of staff, including regular staff in-services, in consultation with the Administrator as needed.
• Assists the Administrator in providing oversight to staff, including taking disciplinary action as needed.
• Assists the Administrator with marketing and public relations tasks; assessment and service planning activities; tenant move-in and move-outs; and/or the coordination of tenant services as needed.
• Reports any suspected tenant abuse to the Ombudsman, adult protective services, the State certification agency and the tenant’s responsible party.
• Provides administrative and on-call coverage for the Administrator as requested.
• Performs all other tasks as requested.

QUALIFICATIONS:

• Desire to work with the elderly in an environment that upholds their privacy, dignity, choice, independence, and individuality.
• Good oral and written communication skills and the ability work well with others.
• Ability to maintain financial and other records with an attention to detail, providing needed information as requested.
• Strong computer skills, proficient in MS Word and Excel, with the ability to learn customized programs quickly.
• Ability to provide oversight and supervision in an effective manner.
• Ability to make good judgments.
• Professional appearance and demeanor.
• All general staffing requirements:
• Free of communicable disease
• Able to physically/mentally perform tasks, as verified by a health screening that includes TB clearance
• Criminal record clearance
• Current First-Aid certification
• Ability to read, write and understand English
• General understanding of the needs of the elderly
• Willingness to learn
• Must be CBRF certified
• Must be vaccinated

EDUCATION AND EXPERIENCE:

Must be at least 21 years of age. High school education required. Prefer at least two years college education. Must have enjoy working with the elderly. Supervisory/management experience preferred. Must have experience working with computers (at least MS Word and Excel).

I have read the above job description, understand the conditions set forth therein, and will perform these duties to the best of my ability.

_______________________________________ ____________________________

Signature of Employee Date

________________________________________ ____________________________

Signature of Administrator/Designee Date

Job Type: Full-time

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• On call
• Weekends as needed

Education:

• Bachelor's (Preferred)

Experience:

• Care Facility Administrators: 1 year (Required)

Work Location: In person