What are the responsibilities and job description for the PPI Administrative Assistant position at Legacy Engineering?
Inspections Admin - PPI Department
JOB DESCRIPTION:
Provide support to the inspectors, work with jurisdictions, and interface with other Legacy team members to ensure that all inspections are scheduled and resulted in a timely manner, necessary paperwork is completed in a timely fashion, clients are taken care of, and work quality is excellent.
SUCCESS LOOKS LIKE – Company Wide:
Providing Quality Engineering at a Fair Price
Most Enjoyable Place to Work – Most Respected Engineering Firm in Town
Building Better
Business can be a powerful force for good in the world, we can and should leverage Legacy to do that in the most effective way possible.
- Team Members: Support growth of our employees and their families – personally, professionally, financially, etc.
- Buildings: Help our clients build as efficiently as possible, correctly
- World: Using our time, resources and finances to positively impact the world around us.
Core Values
- Client Focus – We treat our clients with the utmost respect, going the extra mile to understand, anticipate and fulfill their needs.
- Collaboration & Communication – We work together with trust and respect - ensuring clear, open and prompt communication internally and externally.
- Accountability & Integrity – We take ownership of our actions and deliver results with honesty, respect and responsibility.
- Team Dedication – We are committed to supporting each other's growth and success.
- Servant Leadership – With humble hearts, we are always teaching, learning and empowering others to grow and reach their goals.
SUCCESS LOOKS LIKE – This Role:
PPI Workflow Process -
- Check COJ(City of Jacksonville) website throughout the day for permit issues
- Schedule new inspections daily into our Legacy scheduling system.
- Utilize several jurisdiction and county websites for building permit review, inspection scheduling, reports, and resulting inspections.
- Close out inspections and send reports to jurisdictions throughout the day.
- Invoice clients and contact for payments.
- Check email frequently for possible new project inspections and client correspondence.
- Communicate with other departments on joint-projects and clients.
- Check voicemail and Ring Central for messages from clients and handle appropriately.
- Learn to assist both Plan Review and Inspections.
- Additional tasks assigned as needed.
- Review Threshold reports.
