What are the responsibilities and job description for the Human Resources Assistant position at Legacy Homecare LA?
Position Overview :
The Office / HR Assistant is a hybrid administrative role that combines key responsibilities in both human resources and office management. This position supports the HR department with employee-related tasks while also handling day-to-day office operations. The HR and Office Assistant ensures that both the office environment and HR functions run smoothly, providing essential support to teams, employees, and management.
Key Responsibilities :
Office Management :
Manage day-to-day office operations, including overseeing office supplies, equipment, and maintaining an organized workspace.
Coordinate office activities such as meetings, conferences, and employee events.
Answer phone calls, handle incoming mail, and direct inquiries to the appropriate departments or individuals.
Administrative Support :
Provide general administrative support, such as scheduling appointments, managing calendars, and making travel arrangements.
Handle office correspondence, including emails, memos, and documentation.
Assist with preparing presentations, reports, and other materials as needed by management or other departments.
Document Preparation and Filing :
Assist with organizing, filing, and maintaining both physical and digital records, ensuring proper documentation of office activities and HR-related materials.
Maintain a systematic filing system for HR documents and office paperwork, ensuring documents are easily accessible and compliant with regulations.
Health and Safety Support :
Ensure the office is in compliance with health and safety regulations.
Assist in managing office safety protocols, including handling emergency procedures, health guidelines, and reporting safety hazards.
HR Support :
Coordinate and help facilitate new employee onboarding, including preparation of welcome packets, collecting required documentation, and setting up employee workstations.
Maintain and update employee files, ensuring all records are accurate, complete, and compliant with legal requirements.
Assist employees with basic payroll and benefits-related inquiries.
Provide administrative support to HR staff in addressing employee concerns and providing solutions.
Assist in maintaining a positive work environment and employee morale through general support and communication.
Qualifications :
- High school diploma or equivalent required; an associate’s or bachelor’s degree in Human Resources, Business Administration, or a related field is a plus.
- At least 1-2 years of experience in an administrative, office management, or HR support role.
- Strong organizational and time management skills, with the ability to multitask effectively.
- Excellent communication skills (both verbal and written) and the ability to interact with individuals at all levels of the organization.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment.
- Ability to handle confidential and sensitive information with discretion.
- Basic knowledge of HR practices, payroll, and office management procedures.
