Administrative Assistant/Receptionist

The Administrative Assistant/Receptionist plays a crucial role in ensuring the smooth functioning of daily office operations. This position involves a combination of administrative responsibilities and front desk duties, requiring excellent organizational and interpersonal skills.

Key Responsibilities:

1. Front Desk Operations:

• Greet and assist visitors, clients, and employees with a professional and welcoming demeanor.
• Answer and direct incoming calls to the appropriate personnel.
• Manage and maintain a tidy and organized reception area.

2. Administrative Support:

• Provide administrative support to various departments as needed.
• Schedule and coordinate appointments, meetings, and conference rooms.
• Assist in preparing and distributing internal and external communications.

3. Document Management:

• Handle incoming and outgoing mail and packages.
• Maintain and organize office files, records, and documents.
• Assist in data entry and record-keeping tasks.

4. Communication Liaison:

• Act as a liaison between clients, employees, and management.
• Communicate relevant information to appropriate parties promptly.
• Manage email correspondence and ensure timely responses.

5. Calendar Management:

• Assist in managing executive calendars and schedules.
• Coordinate travel arrangements and accommodations for staff when necessary.

7. Event Coordination:

• Assist in organizing company events, meetings, and conferences.
• Coordinate logistics and ensure smooth execution of events.

8. Problem Solving:

• Address and resolve routine inquiries and issues.
• Escalate complex matters to the appropriate personnel.

Qualifications:

• High school diploma or equivalent; additional education or certifications are a plus.
• Proven experience as an administrative assistant or receptionist.
• Proficient in Microsoft Office Suite and basic office equipment.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.

Job Type: Part-time

Pay: $15.00 - $20.00 per hour

Expected hours: 20 – 32 per week

Benefits:

• Flexible schedule

Schedule:

• 4 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Work Location: In person

Salary : $15 - $20