What are the responsibilities and job description for the Legal Secretary/Support Staff position at Legal Aid Society of Suffolk County?
The Legal Aid Society of Suffolk County is seeking a full-time Legal Secretary/Support Staff to undertake a variety of administrative and clerical tasks. The goal is to sustain efficiency of all office procedures and case management to guarantee reliability and consistency.
- Provide administrative support to multiple lawyers.
- Answer phone calls, take notes/messages and redirect calls when appropriate.
- Open, maintain, update and close client files.
- Outstanding time-management and typing skills.
- Ability to multitask and being comfortable dealing with a diverse pool of people.
- Providing backup coverage for other support staff and a variety of other duties as assigned.
- Take care of all correspondence including heavy phone volume, emails, and faxes.
- Be able to handle assigned files and update accurately.
- Run daily reports/ compared to court calendar to check newly assigned cases.
- Run weekly reports to ensure all data is entered efficiently/correct any inaccuracies with most up to date information.
- Open to taking on new responsibilities and challenging tasks.
- Candidate must also be organized, a quick learner, detail-oriented, responsive, comfortable multi-tasking and working for different attorneys and have a positive “will-do” work ethic.
- Steady work ethic and punctuality.
- Excellent communication skills: written and verbal communication.
- Strong problem - solving and critical thinking skills.
- Ability to work in a fast-paced environment.
- Spanish speaking a plus
Required Qualifications:
- High School Diploma / GED (or higher)
- 1 years of experience in administrative or clerical role
- Data entry experience and ability to handle heavy data entry requests daily
- Experience working with Microsoft Word (creating, editing, saving documents) and Microsoft Excel (creating, editing, saving spreadsheets)
- Windows PC experience
- Spanish Fluent
The Legal Aid Society of Suffolk County is committed to building an inclusive and diverse team. We welcome different perspectives and experiences as being crucial to best serving our clients.
Job Type: Full-time
Pay: From $55,000.00 per year
Benefits:
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Work Location: In person
Salary : $55,000
