What are the responsibilities and job description for the Office Assistant in a Law Firm position at Legal Management Group?
Job description
Legal Management Group is a well-established law firm committed to delivering top-notch legal services to our clients. We are currently seeking a detail-oriented and organized individual to join our team as a Mailroom/Office Assistant. This position plays a crucial role in ensuring the efficient flow of incoming and outgoing mail and packages.
The majority of our clients communicate in Spanish. It would be beneficial if you could connect with them.
Responsibilities:
- Office Assistant/Mail Room: 3 years
- Sign for incoming registered or certified mail
- Sort mail by department, location, or category (e.g., bills, notices, personal)
- Stamp and record the date of receipt and sender’s name
- Maintain records of incoming packages, including their weight, return address, and description
- Collect and prepare correspondence for mailing (e.g., applying appropriate stamps, verifying addresses)
- Correct and reforward misdirected mail
- Arrange for express delivery when needed
- Distribute mail to individuals or departments
- Track mailroom supplies (e.g., stamps, envelopes, address labels)
- Assist with other tasks and responsibilities as required by the Law Firm
Requirements:
- Proven experience in a mailroom or office assistant role
- Strong organizational and multitasking skills
- Attention to detail and accuracy in handling sensitive information
- Ability to work independently and collaboratively in a fast-paced environment
- Familiarity with mailroom equipment and procedures
- Excellent communication and interpersonal skills
