Event Coordinator

LEGENDS

Founded in 2008 as a hospitality management company, Legends has transformed into a holistic experiential services agency with more than 1,200 full-time and 30,000 seasonal team members globally. Legends has three core divisions operating worldwide: Global Planning, Global Sales and Hospitality, offering clients and partners a 360-degree platform to elevate their brand and execute their vision. Currently, Legends works with marquee clients across business verticals including professional sports; collegiate; attractions; entertainment; and conventions and leisure. We are the industry leaders in designing, planning and realizing exceptional experiences in sports and entertainment.

ILLUMINARIUM EXPERIENCES

The latest addition to our Global Attractions portfolio, Legends has been chosen as the exclusive operator of lluminarium Experiences: cutting edge immersive, experiential entertainment spectacles.  Located in major cities and tourism destinations around the world, these custom-designed venues, or “Illuminariums,” will surround visitors in a sensory experience, using advanced laser projection mapping and sound systems to transport guests to places they may never otherwise visit: the world’s best safari, an expedition to Mars, or even a trip back in time to visit ancient civilizations.  After hours, Illuminariums will transform into unique spaces for corporate and private events, as well as immersive club/bar experiences. As museums are to art, cinemas are to movies, Illuminariums are to experiential entertainment. 

THE ROLE             

The Events Coordinator is primarily responsible for effectively assisting the Director of Sales & Marketing and the Event Sales Manager on all Private Events and Special Events business.  Other key responsibilities include serving as day-of contact for private & special events and working closely with internal and external teams (Operations, F&B, executives, clients, vendors). The Program Coordinator should be a professional, team focused, positive individual. The Events Coordinator will report to the Director of Sales & Marketing.

ESSENTIAL FUNCTIONS

• Assist Director of Sales & Marketing and Event Sales Manager on all Private Events and Special Events business (including, but not limited to, corporate, social, and marketing/promotional events).
• Lead day-of coordination and execution of all events booked at Illuminarium (load-in, set up, execution, and load out).
• Assist in the execution of the sales process, including but not limited to the creation and execution of all sales materials and contracts, and management of billing and payments as they relate to events.
• Collaborate with Operations and Food & Beverage teams to deliver first-class events.
• Assist clients with customer-service related inquiries.
• Conduct on- and off-site visits for prospective clients.
• Attend and document weekly event meetings.
• Assist with maintaining an exceptional relationship with our partners.
• May be required to work non-traditional hours (nights, weekends & holidays as necessary).

QUALIFICATIONS

• Bachelor’s Degree in a related area of study required.
• Excellent communication and interpersonal skills — diplomatic, tactful, customer-focused with a professional. phone manner and ability to interact with a variety of clients.
• Proficient in Microsoft Office.
• Familiarity with TripleSeat and SocialTables platforms a plus.
• Able to simultaneously manage a high level of detail across multiple projects.
• Able to work independently and manage time effectively.
• Able to maintain customer confidentiality and work well within a team environment.
• Able to balance internal priorities with client expectations.
• Ability to be agile and navigate in an evolving start-up environment.
• Desire to grow a fruitful career in Events or Entertainment.

 COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes: medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.