What are the responsibilities and job description for the Office Assistant - iTHINK Financial Amphitheatre West Palm Beach, FL position at Legends Careers?
The Role
Provides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects.
Company Overview:
Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions.
Our intellectual property is our people. It's our expertise that makes up Legends. We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality and operations.
Responsibilities
Provides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects.
• Maintain calendar, arrange appointments, coordinate on projects with the Management Team.
• Place and answer phone calls, take accurate messages, direct inquiries appropriately and greet and direct visitors.
• Maintain inventory of office supplies.
• Monitor office equipment (printers/fax machine/etc.) for proper functioning; arrange repairs if needed.
• Retrieve, screen and deliver mail correspondence.
• Coordinate FedEx and UPS mailings, certified mailings and bulk mailings.
• Document preparation and management, including formatting and editing letters, reports, PowerPoint presentations, etc.
• Maintains professional and technical knowledge by attending educational workshops.
• Resolves administrative problems by coordinating preparation reports, analyzing data, and identifying solutions.
• Contributes to team atmosphere of Legends. Must be flexible. Hours for this position will vary depending on the event schedule. Some nights and weekends will be required.
• Other duties and special projects as assigned.
Qualifications:
• Associate's Degree Preferred.
• Previous recruitment experience preferred.
• Proficient in MS Word, Excel, Outlook, and PowerPoint.
• Dynamic, outgoing, high energy personality.
• Resilient competitive work-ethic.
• Ability to perform duties above expectations with little supervision.
• Professional demeanor with the aptitude to interact with poise and upholding the company name.
• Strong written and verbal communication skills.
• Ability to interface with all levels of the organization.
• Excellent organizational skills.
• Proficient in excel, database and internet searching skills.
Practice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training.
Legends offers a wide array of comprehensive benefit programs and services to our benefits-eligible employees. Benefits include retirement savings plans like 401(k). Part-time/seasonal employee benefits eligibility are subject to any legal and/or company requirements or limitations.
Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.
