Office/Admin Assistant

Job Summary:

The Office Assistant at The Legends Residential Care, LLC, provides administrative and clerical support to ensure efficient office operations. This role involves handling day-to-day tasks such as filing, data entry, scheduling, and communication with staff and external parties. The ideal candidate is detail-oriented, organized, and capable of multitasking in a fast-paced environment. An excellent office Assistant is, above all, an organized and competent professional with phenomenal communication skills. They will be comfortable dealing with people and able to carry out administrative duties accurately and quickly. The goal is to ensure that office operations are efficient and add maximum value to the organization.

Supervisory Responsibility:

• None

Duties/Responsibilities:

• Schedule new hires to complete new-hire-required training certificates and complete mandatory paperwork.
• Professional demeanor and ability to work well in a team environment.
• Notarize employees and company documents when necessary.
• Assist with the onboarding process for new hire employees.
• Handle employee, applicant, and customer complaints or issues.
• Maintain a safe and clean working environment.
• Assist with general office duties, including filing, copying, scanning, and document organization.
• Answer and direct phone calls, emails, and in-person inquiries in a professional manner.
• Maintain and update records, databases, and spreadsheets as needed.
• Support scheduling of appointments, meetings, and training sessions.
• Prepare correspondence, reports, and other documents as assigned.
• Assist with supply inventory management and order office supplies as needed.
• Help with onboarding processes, including preparing paperwork and new hire packets.
• Maintain confidentiality and handle sensitive information with discretion.
• Perform other administrative duties as assigned to support office operations.
• Assist employees with Paycom issues, if necessary.

Required Skills/Abilities (with or without accommodation):

• Read, write, and speak effectively in English.
• Must pass criminal background and maintain valid Level One Fingerprint Clearance.
• Must be able to obtain and maintain a valid, unrestricted Arizona drivers license, registration, and insurance at all times and be willing to drive to various homes.
• Must be 21 years of age.
• Excellent analytical and problem-solving skills.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or similar software preferred.
• Knowledge of basic bookkeeping principles and office management systems and procedures preferred.
• Ability to prioritize and multi-task to remain organized.
• Ability to maintain confidentiality of sensitive information and handling it with discretion.