What are the responsibilities and job description for the Office Manager position at Legends Residential Care Llc?
Our Office Manager ensures our operation runs smoothly and supports other business activities successfully. An excellent office manager is, above all, an organized and competent professional with phenomenal communication skills. They will be comfortable dealing with people and able to carry out administrative duties accurately and quickly. The goal is to ensure that office operations are efficient and add maximum value to the organization.
- Schedule new hires to complete new-hire-required training certificates and complete mandatory paperwork.
- Notarize employees and company documents when necessary.
- Assist with the onboarding process for new hire employees.
- Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings, etc.)
- Assist in the development and implement office policies, procedures, and protocols.
- Monitor inventory levels and requisition or purchase supplies as needed.
- Monitor office expenditures and handle all office contracts (rent, service, etc.).
- Handle employee, applicant, and customer complaints or issues, if necessary.
- Assist Group Home Managers with forms and member funds and track and retain monthly reports.
- Prepare and submit employee reimbursements.
- May research, compile, and prepare reports, manuals, correspondence, or other information management or governmental agencies require.
- Maintain a safe and clean working environment.
- Track vehicle renewals and maintenance, schedule vehicles for service, and notify the Group Home Managers of scheduled service dates and times.
- Track group home leases, renewals, and licenses.
Education and Experience:
- High school diploma.
- Associate in business administration a plus.
- 1 year of experience in management.
- 1 year of experience in the IDD/DDD industry