What are the responsibilities and job description for the Scheduling Coordinator position at Legends?
THE ROLE
The Scheduling Coordinator is responsible for scheduling hourly staff, new hire processing, record, and timekeeping functions. The Scheduling Coordinator position is a part-time hourly and seasonal position and reports to the General Manager.
LEGENDS
Founded in 2008, Legends is a premium experiences company with more than 1,500 full-time and 30,000 seasonal team members globally. Legends has six divisions operating worldwide - Global Planning, Global Sales, Hospitality, Global Partnerships, Global Merchandise, and Global Technology Solutions - offering clients and partners a 360-degree service solution platform to elevate their brand and execute their vision. Currently, Legends works with marquee clients across business verticals including professional sports; collegiate; attractions; entertainment; and conventions and leisure. We are the industry leaders in designing, planning, and realizing exceptional experiences in sports and entertainment.
THE VENUE
Legends Hospitality is proud to Partner with Circle Line Cruises, New York’s oldest provider of chartered sightseeing cruises, in delivering a premium hospitality experience to guests. In addition to daily cruises on six sailing vessels throughout the city, Circle Line hosts various special events cruises including a New Year’s Eve and Fourth of July celebration in addition to charters for private parties and events.
PRIMARY RESPONSIBILITIES
- Responsible for executing scheduling for seasonal hourly staff of 150 based on business and event needs across six vessels.
- Review upcoming events schedule weekly and connect with Food & Beverage Managers and GM on staffing needs for each event.
- Work closely with the HR Coordinator on new hire processing and scheduling for training shifts and courses.
- Effectively communicate with team members regarding availability updates and time off requests.
- Responsible for communicating all information for a function to the employees to include report time, uniform requirements, and responsibilities.
- Ensure employees have fulfilled required trainings and comply with federal and state laws, as well as company and venue policies.
- Assist with job fairs & new hire paperwork as needed.
- Responsible for the upkeep and maintenance of all employee timekeeping records.
- Complete other clerical duties as assigned by managers.
QUALIFICATIONS
- Prior administrative experience preferred.
- Previous experience with ABI preferred.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work with minimal supervision.
- Ability to interface with all levels of the organization.
- Excellent organizational skills.
- Strong interpersonal skills; can effectively communicate and relate to all levels within and outside the organization; create and build positive and productive relationships.
- Responds quickly and effectively to changing trends and circumstances; embraces change and welcomes fresh perspectives; learns from past mistakes and adjusts accordingly.
- Ability to work both independently and in in a team environment.
- Must be able to occasionally work extended hours due to business requirements including late nights, weekends, and holidays.
