LEGOLAND CA Facilities Administrative Assistant

What you'll bring to the team

We are seeking a detail-oriented, organized, and proactive Facilities Administrative Assistant to join our team. The ideal candidate will be responsible for managing and coordinating various administrative tasks within the Facilities department, ensuring smooth and efficient operations. This role requires strong organizational skills, proficiency with a computer and Microsoft Suite, reports, data management tools, and a good communicator

 

 

Essential Job Functions:

 

• Create Daily Work Orders: Generate work orders from email requests, ensure clarity, and assist with assigning tasks to the team.• Assign Daily Maintenance Inspections: Utilize CMMS (Computerized Maintenance Management System) to assign daily maintenance inspections (DMIs) to technicians.• Update Maintenance Logs: Maintain and update various Excel sheets for Daily Maintenance Inspections (DMI), Work Orders, and more.• Collect and Monitor Equipment Logs: Gather and review logs from heavy equipment, schedule repairs based on notes, and ensure timely maintenance. Lock out equipment if necessary.• Troubleshoot and Update Tablets: Coordinate with IT for tablet repairs and troubleshooting as needed.• Perform Inspections: Conduct inspections on play structures, floats, generators for leaks, and other equipment as needed for extra coverage.• Documentation and Record Keeping: Scan and store various documentation including float, training, DMI, APCD, and permit records.• Purchase Orders: Create purchase orders for necessary maintenance materials and equipment.• Update Procedures and SOPs: Maintain accuracy of Standard Operating Procedures (SOPs) and training materials.• Prioritize Work Orders: Create and prioritize work orders for critical inspections and repairs.

 

*Other job duties as assigned.

Qualifications & Experience

• High School Diploma or equivalent required; Associate's degree preferred.• Proficiency in Excel, CMMS, and other data management tools.• Strong organizational skills and attention to detail.• Proficiency in Microsoft Outlook and other relevant software applications. • Excellent communication and interpersonal skills. • Ability to prioritize tasks and manage time effectively

 

PPE Requirements: 

1. Non-slip, steel toe shoes. 

2. Vest, gloves, respirator, hearing protection on occasion. (Will be fitted for PPE upon accepting job role.)

 

Physical RequirementsSitting - Occasionally (1 - 33%)Standing - Constantly (67 - 100%)Walking - Constantly (67 - 100%)Bending - Constantly (67 - 100%)Twisting - Constantly (67 - 100%)Squatting/Kneeling/Crawling/Climbing - Constantly (67 - 100%)Wrist Deviation (Side to Side) - Constantly (67 - 100%)Hand/Wrist Repetitions (Up and Down) - Constantly (67 - 100%)Reaching - Constantly (67 - 100%)Grasping - Simple: < 50 poundsManual Dexterity/Strength - Gross motor, light - moderate strengthManual Dexterity/Strength - Fine motor, light - moderate strength     Lifting, Pulling and Pushing - Frequency of Activity by Weight CategoryFrequency of Activity MatrixLifts & CarriesLifts OverheadPullingPushingUp to 10 poundsConstantly (67 - 100%)Constantly (67 - 100%)Frequently (34 - 66%)Constantly (67 - 100%)11 - 24 poundsConstantly (67 - 100%)Constantly (67 - 100%)Constantly (67 - 100%)Constantly (67 - 100%)25 - 34 poundsConstantly (67 - 100%)Constantly (67 - 100%)Frequently (34 - 66%)Constantly (67 - 100%)35 - 50 poundsConstantly (67 - 100%)Constantly (67 - 100%)Constantly (67 - 100%)Occasionally (1 - 33%)51 - 74 poundsConstantly (67 - 100%)Occasionally (1 - 33%)Constantly (67 - 100%)Occasionally (1 - 33%)75 - 100 poundsOccasionally (1 - 33%)Occasionally (1 - 33%)Occasionally (1 - 33%)Occasionally (1 - 33%)Over 100 poundsOccasionally (1 - 33%)Occasionally (1 - 33%)Occasionally (1 - 33%)Occasionally (1 - 33%)     Visual/Hearing Requirements Working ConditionsRequirementApplicable/Not Applicable TemperatureBetween 16 and 95 degreesVisual Crawl Space/Cramped PostionExposed 1 - 3 hour per dayClose eye work (small figures)Applicable Personal Protective Equipment**None (0%)Color discriminationNot Applicable DrivingFrequently (34 - 66%)Minimal color discriminationNot Applicable Noise*Occasionally (1 - 33%)Normal color discriminationNot Applicable * (Loud/Repetitive, < 85 Decibels per OSHA Standard)**(e.g. Respiratory Mask, etc.)Other: Depth perception, distance vision, ability to focus Applicable    Other:Hearing (Specify any other requirements or restrictions that should be considered)Hearing Requirements - Special requirements, able to consistently fulfill communication needs (alarms, phone ringing, conversation, clear acuity within 100 feet)Applicable      The duties & physical requirements listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties & physical requirements does not exclude them from the position if the work is similar, related or a logical assignment to the position.

 

We want to ensure that everyone has the opportunity to perform their best at interview, so if you have additional requirements due to disability or ill health please get in contact with LLC.HumanResources@legoland.com

Benefits

🚀 Your Benefits Odyssey Begins Here:  🏝️  Generous Vacation and other Time off perks:

• Time off is your passport to recharge. Enjoy a generous PTO policy to explore, relax, and rejuvenate.

👩‍⚕️  Affordable Health Plans:

• Dive into the comfort of affordable medical, vision, and dental plans that prioritize your well-being.

🌍  Global Access Pass:

• Picture this – free entry to all Merlin attractions worldwide! Your golden ticket extends to family and friends, unlocking a world of wonder.

🛡️  Secure Your Future:

• Safeguard your legacy with company-paid life insurance – because we care about your peace of mind.

🤝  401(k) Matching Plan:

• Your financial goals are important. Benefit from our 401(k) matching plan to help you build a secure future.

🌐  Continued Growth:

• Joining Merlin isn't just a job; it's a thrilling expedition. Expect continuous growth in an exciting, global organization that values your journey.

👨‍👩‍👧‍👦  Family and Friends Fun:

• Your loved ones are part of the adventure! Share the joy with family and friends as they too enjoy free entry to our magical attractions.

Pay Range

USD $24.50/Hr.

Salary : $25