Administrative Assistant

JOB TITLE:              Administrative Assistant

DEPARTMENT:      Operations

REPORTS TO:         Controller

LOCATION:             Lehman Daman Construction – Westerville, Ohio

JOB DESCRIPTION:  

The Administrative Assistant will ensure the efficient and smooth day-to-day operations of our busy office.  This position will work closely with all office staff roles to assist with daily projects and tasks as needed.  The ideal Administrative Assistant will possess strong skills in ownership, a sense of urgency, great communication skills, accuracy of work, email etiquette, the ability to follow directions, consistency of work and the ability to hit deadlines.

JOB FUNCTIONS/DUTIES:  

• Receptionist tasks (including but not limited to) answering/directing phone calls, greeting/assisting customers/vendors who enter the office, and sending/receiving mail and packages.
• Work closely with Account Managers, Engineers and co-ops on project tasks as needed.
• Proactively seek opportunities to assist and support others within the organization.
• Oversee maintenance of office and its equipment. Order and re-stock office supplies as needed.
• Occasionally visiting offsite warehouse to ensure supplies are stocked and facility is kept.
• Assist with office event set-up and take down.
• Track safety audits, create reports and update employee contact lists.
• Order and maintain field supplies such as hard hats, safety glasses, hi-vis wear and other PPE items.
• Ownership of office filing systems.
• Work with sales and marketing team on scheduling, special projects and purchasing items.
• Perform all AP duties (including but not limited to) posting monthly invoices, paying office bills and completing weekly check runs.
• Maintain and track COI’s, BWC’s and W-9’s.
• Maintain and track all company credit card receipts. Code and pay monthly credit card statements.

TECHNICAL SKILLS:

·         Strong typing skills as well as strong skills in Microsoft Office, especially Word and Excel.

·         Friendly and welcoming to co-workers, customers, suppliers and vendors.

·         Working knowledge of office equipment, computers, phones, copiers and printers.

·         Excellent time management skills and the ability to prioritize daily tasks.

·         Attention to detail, problem solving skills and organization are a must.

·         Experience in the Construction industry is a plus but not required.

·         Current notary or the ability to become a notary in the first 100 days of employment.

·         High school degree or equivalent required.

Interested candidates should apply at www.lehmandaman.com/careers or send a resume to the hiring manager at hr@lehmandaman.com . 

Lehman Daman Construction Services, Inc. is an EEO Employer