Inventory Control Specialist

JOB SUMMARY: The Inventory Control Specialist is responsible for maintaining accurate records of a company’s inventory by tracking stock levels, performing physical counts, and resolving discrepancies, ensuring optimal stock availability while minimizing overstocking and understocking within a warehouse or distribution center; they typically work with inventory management systems to monitor and control the flow of goods

ESSENTIAL JOB FUNCTIONS:

• Regularly monitor inventory levels across all products using inventory management systems to identify stock shortages or excesses.
• Verify incoming shipments against purchase orders, inspect for damages, and update inventory records upon receipt.
• Conduct physical inventory counts periodically to ensure the accuracy of system records and identify discrepancies.
• Maintain detailed inventory records, including product details, location, expiration dates, and serial numbers.
• Investigate and resolve inventory discrepancies, including damaged goods, missing items, or inaccurate counts.
• Implement and maintain proper storage practices within the warehouse to optimize space utilization and accessibility.
• Generate inventory reports to inform purchasing decisions, including stock status, reorder points, and sales trends.
• Receive materials into stock and verify quantities, part numbers, and documentation accuracy
• Prepare necessary documentation for parts and products being sent to vendors
• Pack and prepare (box, palletize, package, and load) items for shipment
• Respond to co-worker’s requests for parts and supplies in a timely manner
• Work with production and purchasing to ensure inventory is at satisfactory levels
• Submit purchase requests to the purchasing department
• Maintain all department equipment
• Process daily paperwork and work order logs
• Issue parts and supplies to coworkers
• Prepare bills of laden for vendor shipments and deliveries
• Review work orders and prepare kits for production departments
• Organize, store, and manage stock located in the stockroom as well as on the production floor
• Complete all documentation, including inspection sheets, certificates, and receipts, applying signatures as appropriate
• Undertake relevant training and development as required
• Carry out requisitions within a realistic timeline, ensuring that deadlines are met

ADDITIONAL JOB FUNCTIONS:

• Report and follow up on returns and credit requests with the Purchasing Department
• Deliver and pick up merchandise, parts, and supplies as needed
• Sweep, clean, and empty trash bins within the stockroom daily
• Assist periodic physical inventory of all parts and related inventory
• Assist outside sales via telephone calls, providing part support, preparing sales orders and shipping merchandise
• Offer new ideas to streamline departmental procedures
• Adhere to and carry out existing work practices, procedures, and policies
• Maintain confidentiality and observe data protection and associated guidelines where appropriate
• Understand and comply with safety and environmental policies
• Other duties as assigned

INTERACTION WITH:

• Purchasing Department
• Production Department
• Numerous levels of internal staff within a variety of departments
• Customer and vendor interaction required

EXPERIENCE:

• Minimum of three (3) years inventory control experience

EDUCATION:

• High school diploma or GED equivalent

CERTIFICATIONS:

• Forklift certified preferred
• Valid driver’s license required

KNOWLEDGE, SKILLS & ABILITIES:

• Computer literate
• Analytical Skills
• Communication Skills
• Microsoft Office Suite
• Excellent listening skills
• Take and understand measurements
• Ability to follow directions
• Ability to maintain focus
• Meet deadlines
• Basic math skills required (add, subtract, divide, and multiply)
• Reading abilities required (drawings)
• Ability to write
• Follow safety and materials policies and procedures
• Attention to detail

PHYSICAL DEMANDS:

• Must be able to pass physical exam
• Ability to lift a minimum of 70 lbs.
• Ability to exert maximum force to pull and carry objects
• Extended periods of sitting, standing, bending, squatting, and kneeling
• Vision a minimum of 20/40 with or without corrective lenses
• Good hearing