Executive Assistant - 7:30 AM – 5:30 PM

Executive Assistant - Financial Services - 7:30 AM – 5:30 PM

(Contract - 6 Months) | Onsite (5 Days/Week) | 7:30 AM – 5:30 PM

Location: Midtown Manhattan Area

We are currently seeking a highly organized and proactive Executive Assistant to join a financial services team for a 6-month contract. This is an onsite role located in the Midtown Manhattan area, with working hours from 7:30 AM to 5:30 PM, five days a week. As an Executive Assistant, you will play a key role in providing administrative support, managing calendars, and coordinating travel and meetings. You will assist with a variety of tasks that contribute to the smooth operation of the office and support senior team members in a fast-paced environment.

Key Responsibilities:

• Telephone coverage, answering calls, taking messages, and tracking bankers' whereabouts.
• Light to moderate client contact and support.
• Calendar management for meetings and conference calls.
• Coordinate conference rooms and arrange catering, AV setups, etc.
• Assist with Lucite orders, closing dinners, and client outing coordination.
• Organize and manage travel logistics (flights, hotels, rental cars, etc.) and expense reports.
• Prepare and maintain presentation books, meeting materials, and correspondence.
• Maintain filing system, correspondence, and documents.
• Work with various departments to gather information and respond to requests.
• Assist with misc. tasks such as sending and retrieving faxes, distributing mail, etc.
• Provide backup support for colleagues during vacations or sick days.

Required Skills and Attributes:

• Strong communication, judgment, and problem-solving skills.
• Exceptional attention to detail, time management, and organizational skills.
• Positive, team-oriented attitude with a willingness to support colleagues.
• Ability to multitask and thrive in a fast-paced environment.
• Flexibility with responsibilities and teams.