Arts Program Associate - VID

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NY HELP No

Agency Arts, Council on the

Title Arts Program Associate - VID 181616

Occupational Category Other Professional Careers

Salary Grade 23

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $84156 to $106454 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 15%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County New York

Street Address 411 Fifth Avenue, Suite 700

City New York

State NY

Zip Code 10016

Duties Description

• Support the capital grants contracting process function of the agency including contracting, payments, reports, vendor responsibility, and grants reconciliation.
• Assist senior grants administration staff on agency policy and projects relating to grants management and operations.
• Access and support the leadership and administrative role with respect to, NYSCA's use of the relevant cloud-based portals utilized for contracting, including the Statewide Financial System, the OSC Vendor Responsibility portal, the NYSCA application and reporting portals.
• Review data for proposed contracts for fiscal and programmatic correctness, adherence to State policy, compatibility with agency funding opportunities and goals, availability of funds, and appropriateness of rates.
• Review or prepare draft responses to questions raised by control agencies during the approval process.
• Assist with special assignments and projects.
• Help train both new and experienced staff on new or revised contract procedures and techniques required for effective job performance.
• Assist in resolving problems identified by agency staff or vendors with development and/or negotiation of contracts, RFPs, or other related financial documents.
• Prioritize among requests and other duties as needed in consultation with Executive staff.
• Supervise or coordinate with Arts Team Associates for specific projects as needed in consultation with executive staff.
• Note: Occasional travel for meetings or trainings will be required.
  
  

Minimum Qualifications Bachelor's degree* plus at least three years of experience in finance and data function at a government agency, not- for-profit organization or organization primarily serving not-for-profit organizations.*Substitutions: Four years of equivalent work experience may substitute for a bachelor's degree. A master's degree may substitute for one year of non-supervisory experience beyond the bachelor's degree.Preferred Qualifications:

• Experience in the administrative or creative side of a professional arts organization.
• Experience with at least one major accounting system or data management platform.
• Highly organized with strong project management skills and ability to work optimally in a fast-paced setting with multiple deadlines and attention to detail.
• Experience working with data.
• Familiarity with New York State government, not-for-profit settings, and grants management procedures.The Arts Program Associate specializing in Capital Grant Contracting will perform agency grants administration support as part of the agency Capital Grant team. This is a unique opportunity to hold a key role on the staff of New York State Council on the Arts (NYSCA), an executive agency of New York State. This position will be based at NYSCA's offices in Manhattan.
  
  

Additional Comments About the New York State Council on the Arts The mission of the New York State Council on the Arts is to foster and advance the full breadth of New York State’s arts, culture, and creativity for all. To support the ongoing recovery of the arts across New York State, the Council on the Arts will award $164 million in FY 2025. The Council on the Arts further advances New York's creative culture by convening leaders in the field and providing organizational and professional development opportunities and informational resources. Created by Governor Nelson Rockefeller in 1960 and continued with the support of Governor Kathy Hochul and the New York State Legislature, the Council is an agency that is part of the Executive Branch. For more information on NYSCA, please visit?www.arts.ny.gov, and follow NYSCA's Facebook page, Twitter@NYSCArts and Instagram@NYSCouncilontheArtsThe NYS Council on the Arts is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply. NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.Downstate: Location Pay of $3,400.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/KB

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on Applying Please submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.