What are the responsibilities and job description for the Document Control Specialist - Operations & Logistics position at Lensa?
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This position manages documents used in the manufacture and control of Well's Enterprises products across all manufacturing facilities and logistics. This is achieved through document creation, editing, publishing, version control, and retention. Controlled documents include, but not limited to: Standard Operating Procedures (SOPs), Standard Work, Paperwork (Forms), Elegance Guides, and Set-Up Guides. Controlled documents are essential to Quality & Food Safety requirements and Employee Safety, regulatory requirements, customer requirements and manufacturing best practices as well as manufacturing consistency and standardization.
This position manages documents used in the manufacture and control of Well's Enterprises products across all manufacturing facilities and logistics. This is achieved through document creation, editing, publishing, version control, and retention. Controlled documents include, but not limited to: Standard Operating Procedures (SOPs), Standard Work, Paperwork (Forms), Elegance Guides, and Set-Up Guides. Controlled documents are essential to Quality & Food Safety requirements and Employee Safety, regulatory requirements, customer requirements and manufacturing best practices as well as manufacturing consistency and standardization.
- Follows and adheres to the Document Control Request (DCR) process for actual preparation, review and revisions (incorporating necessary changes) of documents, either alone or in conjunction with other departments as necessary for successful execution. Solicits feedback and review of documents to ensure accuracy across all impacted departments.
- Is a trusted partner for the facilities team to ensure procedures are documented accurately and reviewed by subject matter experts (SMEs). Works cross functionally to ensure appropriate prioritization of requests.
- Understands similarities and differences between each facility. This is needed to determine universal document creation or when documentation is necessary to be facility specific.
- Maintains the on-line library to ensure the most recent documents are published and available for use. Provides all metadata on controlled documents to ensure ease of use within Document Library and HCM Learn.
- Participates on project teams as assigned. Aware of the changes in facility, equipment, product and processes which may impact documented processes. Identifies impacted documents and updates documentation for project implementation.
- Ensures HCM Learn has the most recent controlled documents for training needs.
- Develops and maintains relationships with employees, departments, leadership and SMEs which is necessary to obtain and ensure documentation accuracy.
