What are the responsibilities and job description for the Procurement Coordinator position at Lensa?
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Job Description
ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE CIVIL SERVICE LIST OF TITLE – EXAM NO. 9008 ARE ELIGIBLE TO APPLY.
Division/Program Summary Description
The Bureau of the Agency Chief Contracting Officer within the Division of Finance is primarily tasked with overseeing, managing, and executing citywide contracts on behalf of the Agency while adhering to citywide guidelines, rules and regulations, and policies.
Position Summary
The Bureau of the Agency Chief Contracting Officer within the Division of Finance looks to hire a PERMANENT Staff Analyst II to serve as a Procurement Coordinator. The selected candidate will report to the Director of Health Contracts.
Duties Will Include But Not Be Limited To
Prepare procurement documents, including Purchase Orders, Pre-Solicitation Reviews, Public Hearing Packages, City Record Notices, Responsibility Determinations, Determination of Awards, Renewals, and Modifications.
Utilize Agency and Citywide systems in the processing and approval of procurement actions and contract awards. Provide status update in all systems on a regular basis.
Communicate with vendors to request required documents, and review submitted documents for completion and compliance with procurement rules and regulations.
Ensure potential contractors are both responsive and responsible.
Provide technical assistance to contractors to facilitate appropriate oversight approvals and clearances.
Ensure timely registration of contracts or purchase orders; accurately and efficiently manage procurements from time of assignment until registration.
Ensure that contract scopes are complete and meet the needs of the Agency.
Identify challenges and solutions on procurement matters; correspond with program and ACCO Senior staff for rapid solution. Participate in meetings concerning contract or purchase order portfolio and provide accurate status of procurement actions.
Promote increased utilization of City-Certified M/WBE vendors and assist in the achievement of other initiatives related to procurement.
Work on special projects as needed.
Why You Should Work For Us
Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!
Commitment To Equity
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.
STAFF ANALYST - 12626
Qualifications
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in "2" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Salary Min: $ 68,262.00
Salary Max: $ 80,000.00
Job Description
ONLY PERMANENT EMPLOYEES IN THE TITLE AND THOSE THAT ARE REACHABLE ON THE CIVIL SERVICE LIST OF TITLE – EXAM NO. 9008 ARE ELIGIBLE TO APPLY.
Division/Program Summary Description
The Bureau of the Agency Chief Contracting Officer within the Division of Finance is primarily tasked with overseeing, managing, and executing citywide contracts on behalf of the Agency while adhering to citywide guidelines, rules and regulations, and policies.
Position Summary
The Bureau of the Agency Chief Contracting Officer within the Division of Finance looks to hire a PERMANENT Staff Analyst II to serve as a Procurement Coordinator. The selected candidate will report to the Director of Health Contracts.
Duties Will Include But Not Be Limited To
Prepare procurement documents, including Purchase Orders, Pre-Solicitation Reviews, Public Hearing Packages, City Record Notices, Responsibility Determinations, Determination of Awards, Renewals, and Modifications.
Utilize Agency and Citywide systems in the processing and approval of procurement actions and contract awards. Provide status update in all systems on a regular basis.
Communicate with vendors to request required documents, and review submitted documents for completion and compliance with procurement rules and regulations.
Ensure potential contractors are both responsive and responsible.
Provide technical assistance to contractors to facilitate appropriate oversight approvals and clearances.
Ensure timely registration of contracts or purchase orders; accurately and efficiently manage procurements from time of assignment until registration.
Ensure that contract scopes are complete and meet the needs of the Agency.
Identify challenges and solutions on procurement matters; correspond with program and ACCO Senior staff for rapid solution. Participate in meetings concerning contract or purchase order portfolio and provide accurate status of procurement actions.
Promote increased utilization of City-Certified M/WBE vendors and assist in the achievement of other initiatives related to procurement.
Work on special projects as needed.
Why You Should Work For Us
- Loan Forgiveness: As a prospective employee of the City of New York, you may be eligible for federal/state loan forgiveness and repayment assistance programs that lessen your payments or even fully forgive your full balance. For more information, please visit the U.S. Department of Education’s website (https://studentaid.gov/pslf/)
- Benefits: City employees are entitled to unmatched benefits such as:
- a premium-free health insurance plan that saves employees over $10K annually, per a 2024 assessment.
- additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund.
- a public sector defined benefit pension plan with steady monthly payments in retirement.
- a tax-deferred savings program and
- a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.
- Work From Home Policy: Depending on your position, you may be able to work up to two days during the week from home.
- Job Security - you could enjoy more job security compared to private sector employment and be able to contribute to making NYC a healthy place to live and work.
Come join us and help to continue our efforts in making a difference in the lives of all New Yorkers!
Commitment To Equity
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
The NYC Health Department is an inclusive equal opportunity employer committed to providing access and reasonable accommodation to all individuals. To request reasonable accommodation to participate in the job application or interview process, contact Sye-Eun Ahn, Director of the Office of Equal Employment Opportunity, at sahn1@health.nyc.gov or 347-396-6549.
STAFF ANALYST - 12626
Qualifications
- A master’s degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field; or
- A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and the Council for Higher Education Accreditation (CHEA) and two years of satisfactory full-time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation or fiscal management; or in a related area.
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, one additional year of professional experience as described in "2" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Salary Min: $ 68,262.00
Salary Max: $ 80,000.00
Salary : $10,000 - $80,000
