What are the responsibilities and job description for the Administrative Assistant III position at Leo Tech, LLC?

Job Description

Leo Tech LLC is a certified woman-owned small business started in 2015 by Melody Vansandt. She has over 24 years of experience working as a Defense Contractor and Consultant and has held positions as Director of Pricing, Contracts Manager, Program Manager, and EVM Manager.

After decades of hard work in contracting and program management, she realized she wanted to form a company that genuinely cared for its customers and employees. Since then, her goal has been to treat her customers and employees how she would want to be treated. She has learned what does and doesn't work through personal experience and never wants to be a President / CEO who doesn't know her people.

She encourages employees to contact her if they ever want or need to; therefore, she keeps her cell phone number in her email signature. She wants Leo Tech to feel like a family and for everybody to reach their full potential. She wants to empower employees and help them succeed in their professional and personal lives - She never wants to limit an individual's growth. There are endless possibilities and opportunities for success when people work together toward a common goal honorably and compassionately.

Leo Tech's leadership has over 25 years of experience serving in worldwide geographical locations. Since its inception, Leo Tech has been a Prime Contractor on all 25 contracts. Our Corporate and Personal Experience illustrates our capability to respond effectively and efficiently to all mission requirements and contingencies.

What we offer :

Knowing that the employees are the lifeblood and reason Leo Tech exists, we offer full-time employees many benefits that other companies may not. This includes medical , dental , vision , short- and long-term disability , Telemedicine , and voluntary life insurance . We provide our employees with a $50,000 Group Life policy paid by the company. We also have a 401K plan for employees to contribute. All full-time employees also received eleven paid Government holidays per year. Employees receive Vacation and Sick time based on the Contract requirements.

We are currently seeking the following Position

Position is contingent on contract award

JOB TITLE :

ADMINISTRATIVE ASSISTANT III

JOB PURPOSE :

In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to executive staff with office management responsibilities, including budgeting, personnel records, and payroll. The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.

JOB DUTIES AND RESPONSIBILITIES :

Maintain NIWC Pacific directives to ensure they are current and accurate by socializing such directives with NIWC Pacific employees

responsible for maintaining the command directives instruction NIWCPACINST 5215.1E by creating and updating directives to ensure current edition.

Analyze existing instructions for conflicts and / or overlap with existing guidance

instructions / policies, and completeness, accuracy, and clarity.

Initiate and oversee the revision of directives and associated forms.

Assist directive originators during the updating process.

Post draft directives in electronic form for comment in compliance with the process developed.

Collect, compile, coordinate, and incorporate employee comments and changes required.

Keep directive reviews on schedule with existing Plans of Action and Milestones

Perform clerical work; type or retype instructions, make copies, file instructions, scan documents, post-draft instructions for comment, monitor and incorporate the comments

Track the status of directives in appropriate databases and maintain any necessary files

Use Microsoft Word, Access, and Outlook, and be knowledgeable in attaching, uploading, and downloading files in automated systems

Create, maintain, and update NIWC Pacific official and unofficial forms. Ensure forms are current and accurate by socializing such forms with NIWC Pacific employees

Connect all command forms to command instructions, identify gaps in forms without supporting guidance, and track the status of directives in a database to maintain necessary files.

Create new forms and revise, modify, and update existing forms using Adobe (or otherwise as directed) software.

Ensure forms that require Social Security numbers and other Personal Identifying Information (PII) are protected from improper disclosure, which risks substantial harm to individuals.

responsible for maintaining the Forms Library website by posting approved forms on the HUB and deleting and canceling obsolete forms

Work closely with the Directives Manager to assist customers with form creation, design, and / or revision to comply with the approved instructions and directives.

Perform clerical work such as formatting briefs and documents across the division, making copies, filing forms, and scanning documents. Maintain all electronic and hard copies of forms

Directly communicate with form originators regarding the requirements and purposes of the form.

Ensure that form formats are per Navy policies and guidance

REQUIRED QUALIFICATIONS :

Active Secret Clearance

EDUCATION :

High School or equivalent and higher

EXPERIENCE :

Ten years of experience in Navy directive and instruction management

Subject Matter Expert (SME) in Nay Standard Subject Identification Code (SSIC)

Expert written and verbal communication skills.

Leo Tech, LLC is an Equal Opportunity and Drug-Free Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Drug and alcohol abuse is highly detrimental to the health and safety of employees in the workplace. This policy is intended to comply with the Drug-Free Workplace Act of 1988 and implements random alcohol and drug testing as required under federal regulations. If any portion of this policy conflicts with federal or state regulations, the federal or state regulations shall prevail.

All job applicants are subject to drug and alcohol testing. Any offer of employment is contingent upon such applicant testing negative. No such person shall be permitted to begin work until his or her test results have been obtained. No applicant will be hired if the individual tests positive for drugs or alcohol, except for a previously disclosed legal drug that a licensed physician has prescribed for a then-existing injury or illness. Before an alcohol or drug test is administered, the applicant must sign a Leo Tech, LLC consent form authorizing the test and permitting the release of test results to the Medical Review Officer (MRO) and the designated Human Resources Representative. Failure to sign the release or cooperate in test procedures shall be deemed a withdrawal of the employment application.

Job Posted by ApplicantPro

Salary : $50,000

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