What are the responsibilities and job description for the Human Resources Administrative Assistant position at Leprino Foods?
POSITION PURPOSE
To provide administrative and customer service support for the Human Resources Department including, but not limited to, data entry, filing, "paper-flow" coordination and employee relations.
SCOPE
The position reports to the HR Manager. No employees report to the position.
The HR Administrative Assistant is responsible following Standard Operating Procedures (SOP's), Good Manufacturing Practices (GMP) and safe work practices. This position is also responsible for maintaining 5S standards, and participating in and implementing continuous improvement.
The jobholder must be able to communicate effectively both in written and oral form with hourly employees, supervisors, department managers, regional and corporate employees and outside vendors and visitors. The incumbent must ensure accuracy and timeliness in the completion of daily work, be able to prioritize job assignments, and maintain security and confidentiality of documents and information.
The Human Resources Administrative Assistant must understand the requirements of the position and successfully demonstrate proficiency in the job specific training requirements.
This position is responsible and accountable to ensure product meets food safety, regulatory, and quality requirements by following the Food Safety Plan, Quality Plan, and company policies.
This position requires the incumbent to work on site at the facility to be able to perform the associated job responsibilities.
REQUIREMENTS
Knowledge and Skills
A minimum of 18 years old.
The Human Resources Assistant must be able to speak, read and write English in order to understand corporate policies and procedures. Also, must be able to perform basic mathematical functions. Prefer the ability to speak, read and write the Spanish language. Prefer experience with recruiting and on-boarding ofhourly employees.
Education and Experience
This position requires intermediate to advanced level knowledge of Microsoft Office Suite, including Word, Excel and PowerPoint. Working knowledge of Microsoft Access and Publisher are preferred. Working knowledge of HRIS and timekeeping systems is required, preferably SAP and Kronos, respectfully.
This position requires at least two years experience as an Administrative Assistant in a Human Resources Department or an Associate degree in HR Administration, or similar field, with one year of experience in a similar role. This position requires excellent skills in the following: grammar (written and oral), attention to details, event coordination, organization, basic adult learning methods, time management and prioritization
Experience as an administrative assistant support, preferably in a manufacturing environment.
POSITION COMPETENCIES
- Problem solving
- Applied and continuous learning
- Work standards
- Initiating action
- Quality orientation
- Safety awareness
- Working effectively with others
- Communication
- Professional presence
PRINCIPAL ACCOUNTABILITIES
|
1. |
Maintains Human Resources Information System records and compiles reports from databases: training, applicant log, SAP for hourly employees, security card system. Ensures all within compliance of federal, state, local, and LFC requirements. Files records on a timely basis. Maintains confidentiality of records and information in the HR Dept. May act as back up for HR Generalist responsibilities when the generalist is out of the office. Preparation of HR correspondence with appropriate signatures, job descriptions, HR SOPs, and other administrative documentation. |
40% |
|
2. |
Responds to routine benefits and HR inquiries. The incumbent must have a working knowledge of the benefits plan and Leprino and plant HR policies. Furthermore, the incumbent must be able to ascertain which questions he or she can answer effectively and which need to be referred. |
10% |
|
3. |
Purchases and maintains department inventory of office supplies, training items, and employee engagement. Coordinates employee cheese and whey protein purchases and distribution. Facilitates vendor services such as snack vending, uniforms, and janitorial. |
10% |
|
4. |
Administers and updates communication boards, employee notices, as needed. Ensure all within compliance of federal, state, local, and LFC regulations. Follows and assists in maintaining GMP, safety and 5S standards. |
10% |
|
5. |
Prepare recruitment, new hire orientation, and employee relations forms and packets. Conduct assigned portions of new hire training presentations. |
10% |
|
6. |
Coordinates employee recognition lunches, family picnic, and other employee relation activities. |
10% |
|
7. |
Perform work in a safe manner by followingsafety procedures and policies, critical safety rules, and expected standard conduct.
|
5% |
|
8. |
Communicate effectively with co-workers, team leads, and supervisors. |
5% |
Leprino Foods celebrates and supports diversity. We believe in equal opportunity and do not discriminate on the basis of race, religion, ethnicity, national origin, gender, sexual orientation, age, marital status, veteran status, or disability. We know we are better together and are committed to creating an inclusive and supportive culture that uses the unique talents, experiences, background, and perspectives of each individual employee.
