What are the responsibilities and job description for the Executive Assistant to the Vice President for Administration and Finance position at LeTourneau University?
Office hours are weekdays, 8:00 a.m.-5:00 p.m. Additional time including weekends as needed
Purpose: to provide administrative support to the Vice President and represent the office of the Vice President to others
Key Responsibility Areas
- Manage administrative tasks for the Vice President/CFO
- Maintain the VP/CFO schedule and coordinate with university stakeholders to plan meetings
- Assist with tracking and routing contracts and other documents for execution
- Process purchase and expense document on behalf of the VP/CFO
- Perform post-award accounting duties for sponsored projects
- Setup project accounts in Colleague in collaboration with Accounting Team
- Coordinate with the Office of Sponsored Projects and applicable faculty to review proposal/project budgets
- Complete billing and financial reporting tasks related to sponsored projects
- Provide project tracking and support for the division of Finance and Administration
- Develop a process to track projects happening across the division of finance and administration
- Prepare leadership team agendas and keep minutes when requested
- Other duties as assigned
EXPECTATIONS OF ALL STAFF
- On time attendance.
- Cooperation and collaboration with team members and cross functionally.
- Respect for LeTourneau leadership and authority structures.
- Agreement with and abiding by the Statement of Faith and Community Covenant.
- BA/BS in Business or a related field
- Ability to work with minimal supervision. One should be proactive and a self-starter.
- Must be highly organized, systematic, and detail oriented, possessing both inductive and deductive reasoning skills.
- Ability to communicate clearly, both orally and in writing in a tactful, caring manner.
- Personal attributes should include a love of people and the desire to assist them, patience and perseverance, the ability to work within the chain of command and support the university’s administration. The ability to be a team player, respectful of others’ responsibilities and contributions, is essential, as well as the ability to support the consensus of the team.
- LeTourneau University seeks a person with an enthusiastic and contagious Christian faith who is committed to Christian higher education that integrates Christian faith with learning.
Applications will be reviewed in the order received and will continue until the position is filled. In accordance with applicable provisions of federal law, applicants for employment who are in agreement with the educational mission of LeTourneau University and applicants for admission to educational programs or activities are considered without discrimination on the basis of race, age, sex, handicapping condition, national origin or genetic information. Inquiries about this policy should be directed to the Director of Human Resources, (903) 233-4170.
Applications are required and are available from www.letu.edu/jobs or from the Business Office, LeTourneau University, 2100 Mobberly Avenue, Longview, TX. Send completed application, and a current resume to:
LeTourneau University
ATTN: Human Resources
P.O. Box 7001
Longview, Texas 75607-7001
FAX (903) 233-4103
E-mail address: HumanResources@letu.edu
LeTourneau University is the premier Christian polytechnic university in the nation where educators engage students to nurture Christian virtue, develop competency and ingenuity in their professional fields, integrate faith and work, and serve the local and global community.
LETU is a Christ-centered, interdenominational institute of higher learning offering more than 85 undergraduate and graduate degree programs in arts and sciences, aviation, business & technology, communication, computer science, criminal justice, education, engineering, nursing, psychology & counseling and theology & vocation. LETU's 2,700 students represent nearly all 50 states, more than 30 foreign countries, and around 50 different denominational groups.
LETU is consistently recognized by U.S. News and World Report as one of "America's Best Colleges," and the engineering program is ranked nationally. LeTourneau University is accredited by the Southern Association of Colleges and Schools Commission on Colleges (1866 Southern Lane, Decatur, Georgia 30033-4097, telephone 404-679-4500, at http://www.sacscoc.org) to award associate, baccalaureate and master's degrees. LeTourneau University's engineering and engineering technology programs are accredited by the Engineering Accreditation Commission and the Technology Accreditation Commission of the Accreditation Board of Engineering and Technology, 111 Market Place, Suite 1050, Baltimore, MD 21202-4012 - telephone: 410-347-7700. The Carnegie Foundation classifies LeTourneau University as a Master's (Comprehensive) University II.
The 162 acre main campus is located in Longview, Texas, a progressive hub city with an MSA of over 190,000, nestled among the beautiful pine-forested hills and lakes of East Texas. It is approximately 120 miles east of Dallas, Texas and 60 miles west of Shreveport, Louisiana.
See https://www.letu.edu for more information.
