Payroll Specialist

REMOTE POSITION/OFFICE 1X WEEK MUST LIVE IN PHOENIX/METRO, AZ

Job Summary:

Audio video installation contracting company seeks Payroll Specialist. This position has diverse responsibilities and will be administering accounting functions in addition to assigned monthly tasks. This person must be a self-starter and able to work on their own. The Payroll Specialist reports to the Accounting Supervisor.

Summary of Accountabilities:

Payroll

· Payroll Processing
· Audit & Process Timesheets for Payroll
· United Kingdom (London) Payroll Administration (Pension / HMRC)
· Health Benefits & 401k Administration (i.e., Force Outs)
· Employee Termination Accounting Processes
· Act as first an escalation point for Benefit tasks and feeds.
· CCIP reporting for projects as needed.
· Assist with payroll related reporting (i.e., Workers Comp Audit, 401K annual testing)
· Quarterly Workers Comp Filings
· New York Disability and Paid Family Leave tracking and reporting
· Approve new employee benefits and track QLEs (Qualifying Life Events)
· Process Monthly Commissions
· Prevailing Wages adjustments on payroll and reporting
· Process EOIs (Evidence of Insurability) for new hires and during annual open enrollment
· Monthly benefit reconciliation and carrier payments
· Quarterly and Annual UKG payroll reconciliation and closing of the quarter/year
· Annual W2 audit and approval of W2s
· Annual Affordable Care Act audit and processing of 1095-c forms
· Track and reconcile Cobra participants
· Manage benefit feeds to and from UKG
· Payroll cash flow forecast prep
· New hire audit
· Monthly Payroll liabilities reconciliation
· Monthly Payroll accrual, allocation & other payroll related entries
· Monthly benefits reconciliation & payments
· Misc. Audits

Travel

· Make travel arrangements for traveling employees including transportation, flights, hotels.
· Coordinate international travel to ensure our employees meet all requirements to enter the necessary countries.
· Calculate and track international per diem.
· Send per diem request to Senior Accounting

Other

· Perferred: Visit office weekly to distribute mail and deposit checks
· Employee credit card administration & assistance
· Assist with Job Costing
· Backup for Sales Orders
· Help with special projects requested by Team Members
· Quarterly labor costs report
· Renew or apply for business licenses
· Renew or apply for registration with Secretary of State for active states
· Open/Close employee credit cards and handle inquiries as needed
· Track Business Insurance Endorsements, enter and pay monthly premiums
· COI requests

Qualifications:

· 3 years of accounting and HR related experience
· 1 Payroll Experience
· MUST have proficient Excel skills (i.e. create large tables of downloaded data and use formulas and multi-sheet workbooks to organize and pull information quickly from the table)
· Organized and detail-oriented
· Flexibility and adaptability
· Great communication skills
· Self-starter

Other Requirements:

· The physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position.

· Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

· This job description in no way states or implies that these are the only duties to be performed by this employee.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Payroll: 2 years (Required)
• Accounting: 3 years (Required)

Work Location: Hybrid remote in Mesa, AZ 85204

Salary : $55,000 - $65,000