Office Coordinator

Office Coordinator

Job Description

Job Summary

The Office Coordinator ensures smooth running of LEVEL 8’s administrative functions and contributes in driving sustainable growth. The Office Coordinator will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.

Duties and Responsibilities

• Coordinates office operations to secure efficiency and compliance to company policies.
• Works with the reservationist team to ensure phone calls and any correspondence (e-mail, letters, packages etc.) are handled in a timely manner.
• Create and update records and databases with personnel and other data.
• Maintain an inventory of office supplies and supplies needed for Level 8 venues and work closely with the Purchaser to place orders when necessary.
• Assists with filing, sorting mail and other office duties as assigned.
• Updates menus, signage and other company material as directed by Management.
• Portrays a positive and professional attitude and appearance.
• Can always handle pressure and stress in a professional manner.
• Must be able to work varying shifts, including holidays and weekends.
• Understands the policies and procedures of the organization and adheres to the company standards outlined in the company handbook.
• Possesses conversational knowledge of food and beverage items served at the establishment.
• Participates in training sessions, departmental meetings or pre-shift meetings.
• Ensures the well-being of all guests and co-workers by following the Company Safety Standards and maintaining compliance with the Department of Health and OSHAA.

Our Ideal Candidate

• Has friendly, outgoing and professional demeanor at all times
• Demonstrates effective oral & written communication, interpersonal and conflict-resolution skills.
• Possesses excellent organizational skills, problem-solving skills and time management ability.
• Actively contributes as a team player by supporting co-workers throughout each workday.
• Has a solid understanding of the job duties assigned to them and outlined in their job description.
• Alerts management of all safety concerns immediately.

Skills / Requirements

• 2-3 years of previous experience in a similar role.
• Must be highly proficient with web designing platforms (Canva, Adobe, etc.).
• Must be proficient with MS Office applications – Word, Excel and PowerPoint.

Physical Demands and Work Environment

• Must be able to stand, walk, lift and bend for extended periods of time.
• Must be able to bend and lift up to 50 lbs.
• Role may include job duties or tasks requiring repetitive motion.
• Role may include exposure to hot kitchen elements or cleaning materials.
• Must be able to work and remain focused in a fast-paced and ever-changing environment.
• Ability to work a flexible schedule with varying shifts days, evenings, weekends and holidays

This is not necessarily an exhaustive list of all responsibilities, requirements or working conditions associated with the job. The Company reserves the right to make changes in the above job description and all other duties assigned. Nothing herein shall restrict Company management’s right to assign or reassign tasks, duties, or responsibilities to this job at any time.