Part Time Office Administrator

Our client, a Triad-based, award-winning architectural and interior design firm, is seeking the next addition to its dynamic and expanding team! This part-time Office Administrator role offers the perfect opportunity for professional growth while contributing to a dynamic and supportive team environment!

This is an in-person role working three days per week at our client's headquarters located in downtown Winston-Salem. All inquiries are strictly confidential. See position details below.

Position Summary: The Office Administrator is a fundamental member of our client's team. This highly collaborative role provides administrative support to daily business operations, while ensuring accuracy and effectiveness of processes and procedures.

Essential Duties:

• Email & Voicemail Management: Monitor general inboxes, as well as office voicemail.
• File Organization: Assist with organizing project documents, contracts, and permits.
• Administrative Project Support: Capture all expenses, support the completion and filing of project closeout materials.
• Billing Support: Assist with basic financial tasks, including invoice preparation, A/R and A/P tasks, and vendor/client payment communications.
• Reception & Office Environment: Maintain a welcoming office environment, stock snacks and beverages, and manage office sound and display screens.
• Office Supply & Marketing Inventory: Order and restock office supplies and manage marketing materials inventory. Event & Meeting Coordination: Manage the office calendar, schedule internal meetings, assist with event planning, and register staff for industry events.
• Compliance & HR Support: Maintain onboarding documents, track individual and firm license renewals, and manage vendor certificates of insurance.
• Office Maintenance: Coordinate with cleaners, building maintenance, and manage indoor plants.
• Organization & Clutter Control: Ensure common areas are organized, packages are stored, incoming mail is disseminated, and cardboard disposal is managed.

Non-Essential Duties:

• Other miscellaneous administrative duties, as needed to support business operations.
• Support marketing and operations as needed.

Minimum Qualifications:

• Bachelor’s degree or equivalent combination of education and relevant work experience is preferred.
• General working knowledge of Adobe Creative Cloud & QuickBooks or related software strongly preferred.
• 2 years of administrative or related experience required.
• Demonstrated proficiency in Microsoft 365 including advanced Excel skills, Word, and Outlook.
• Strong organization and communication skills; attention to detail.
• Ability to work independently, as well as a member of the team.
• Ability to be flexible, adaptable, and prioritize tasks.
• Strong written and oral communication skills; ability to present ideas and strategies quickly, thoughtfully, and concisely; ability to cultivate and develop relationships.
• Hold a valid driver’s license.

Job Type: Part-time

Pay: $20.00 - $22.00 per hour

Expected hours: 25 per week

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $20 - $22