Program Assistant

LC State invites applications for the position of Program Assistant.

Salary and rank based on experience and qualifications: $47,325 - $50,000

Degree Required: Bachelor's degree from a regionally accredited college or university

Required Qualifications:

• Demonstrated ability to collaborate with others
• Excellent presentation and interpersonal skills
• Proficiency in Microsoft Office applications
• Attention to detail, ability to establish priorities, and meet deadlines with accuracy and efficiency
• Ability to work autonomously and collaboratively

Preferred Qualifications:

• Master's degree in Education or a closely related field from a regionally accredited college or university.
• Experience in academic advising.
• Experience writing reports, using databases, and organizing workflows.

Responsibilities:

1. Respond to student and faculty inquiries about teacher education programs and certification requirements.
2. Facilitate students' transition from Central Advising to advising by the Teacher Education and Mathematics Division (TEAM).
3. Serve as the initial advisor and transcript evaluator for transfer students and coordinate their assignment to a permanent faculty advisor.
4. Review applications to TEAM to ensure all information has been provided. Evaluate transcripts of applicants; provide faculty with data required to determine each applicant's admission status.
5. Assist the chair in identifying and processing transfer course equivalencies and substitutions.
6. Advise students who submit petitions to register for coursework outside of the normal sequence and/or with incomplete requirements.
7. Provide students with information about certification requirements.
8. Monitor student results on assessments and report to advisors and program coordinators.
9. Liaison with the Idaho State Department of Education on matters of certification and endorsements. Provide faculty with updates.
10. Ensure Program Plans are current.
11. Advise students on the Idaho certification process. Review student applications for certification to ensure accuracy.
12. Advise students on out-of-state certification processes, as needed.
13. Assist with division events.
14. Prepare reports for accreditation, including annual Title II reports.
15. Compile Praxis pass rate data for annual Unit Assessment Reports.
16. Database management for student files and programs within institutional databases and information management systems.
17. Assist with the development of marketing, advising, and materials for programs.
18. Collaborate with division staff and faculty to ensure accurate advising and student progression.
19. Additional duties include direct and indirect activities to support the recruitment and retention of students.
20. Other duties as assigned.

Application Procedure: Please upload all of the following documents or your application may not be considered for review.

• Cover Letter/Letter of Interest
• Resume/Curriculum Vitae
• Contact Information or Letters for three (3) Professional References
• Unofficial Transcripts (Official Transcripts requested upon hire)

This position is open until filled; however, applications received on or before February 14, 2025, will receive first consideration. Posting will remain open until a suitable pool of candidates is identified.

This position is subject to the successful completion of a criminal background check and may also be subject to an education verification. LC State is an EEO/AA/VETS employer.

Salary : $47,325 - $50,000