Office Support Intern

The Office Support Intern will provide temporary assistance with a variety of projects and tasks. This position may support multiple departments throughout the district; to include but not limited to Human Resources, Safety, Records, Engineering and Energy Services. 

This is a student/internship position; applicants must be enrolled or graduating from an accredited college program leading to an associates or bachelors degree; similar coursework is preferred. Must be 18 years old at the time of hire.

Essential Duties and Responsibilities include the following. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

• Support the District’s goal of making our customers our #1 advocates.
• Assist the assigned department in a variety of tasks and special projects associated with assigned department’s work. 
• Perform clerical duties including typing, filing, and completion of simple forms.
• Operate office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Answer phone calls, direct calls to appropriate individuals, and prepare messages.
• Copy, sort, and file records related to office activities, business transactions, and other matters.
• Maintain filing systems either manually or electronically. Sort all papers alphabetically and according to content, dates, significance, etc.
• Help facilitate the Scan and Toss program/digital conversion of paper records.
• Acquire knowledge of the District’s records policy and local government public records retention for proper destruction, if applicable.
• Maintain confidentiality to safeguard data and information.
• Perform other related duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsibilities:  

This position has no supervisory responsibilities.

Education and/or Experience:

Must be enrolled or graduating from an accredited college program leading to an associate or bachelor’s degree; similar coursework is preferred. 

Other:

• Ability to type at least 45 words per minute.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail .
• Excellent time management skills with a proven ability to meet deadlines.
• Must be 18 years old and be legal to work in the United States.
• Cannot exceed more than four (4) summer seasons.
• Must maintain a Grade Point Average (GPA) of 2.5 or higher.

Certificates, Licenses, or Registrations:

Computer Skills: 

To perform this job successfully, an individual must be proficient in MS Outlook, Excel, and Word. 

Physical Demands: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this Job, the employee is frequently required to walk, climb stairs, bend, reach, uses hands to finger, handle, or feel, and sit for extended periods of time. Occasionally required to lift and carry up to 40 pounds. Required to speak and hear clearly when communicating over the telephone and in person.

Work Environment: 

Primarily office environment. Must dress and present yourself in a way that promotes a positive image of the District and meets the District’s dress code policy. Prolonged computer related exposure. Able to sit/stand at a workstation and operate a keyboard for long periods of time. Must be able to work for extended periods of time in a seated or standing position.

Department:  Admin  

Job Code:  ADMN07

Location:  Chehalis

FLSA Status:  Non-exempt

Union/Non-Union:   Non-Union

Hourly Rate: $20.00 - $22.00 

Travel:  Local travel up to 20%; Possible attendance at public meetings, training or Cowlitz Falls.

Reports to:  Depends on department assignment.

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Lewis County PUD believes that each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. This position description is designed to outline primary duties, qualifications and job scope, but not limit our employees nor the organization to just the work identified. It is our expectation that each employee will offer their services wherever and whenever necessary to ensure the success of the company.

Salary : $20 - $22