What are the responsibilities and job description for the Accounts Payable Specialist position at Lewis Electrical Contractors, Inc?
ABOUT LECI
Founded in 2000, Lewis Electrical Contractors, Inc. (LECI) has become a trusted leader in turnkey electrical construction. We specialize in delivering exceptional solutions for commercial, industrial, manufacturing, and cold storage projects. Known for our quality performance and ability to tackle challenging projects, we pride ourselves on maintaining the highest standards of workmanship while upholding an outstanding safety record.
At Lewis Electrical Contractors, Inc., we believe in taking care of our employees. That's why we offer a comprehensive benefits package that includes Health, Dental, and Vision Insurance, several ancillary insurance plans, and a 401(k) with a generous company match. Our compensation is competitive and includes a bonus plan, ensuring your financial security and well-being.
Employees who feel valued work harder and are invested in making us successful, and we strive to convey this in everything we do. We have many growth opportunities, and our goal is to create long-term employees who want to grow with us.
POSITION RESPONSIBILITIES
- Prepares all vouchers and approved invoices for payment; processes all company payments in a timely manner.
- Responsible for verification of temp labor invoices and job costing
- Interfaces with appropriate departments to secure proper payment approvals.
- Prepares accounts payable checks for mailing.
- Oversees maintenance of accounts payable files and records.
- Prepares 1099s.
- Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies.
- Processes and oversees expense reimbursement and reporting.
- Prepares and prints accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement accounts.
- Prepares invoice deduction notices as required.
- Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required.
- Assists with monthly closings and bank statement reconciliation.
- Assists with related special projects as required.
- Performs other related duties as assigned by management (supply orders, answer phones, etc.)
PREFERRED QUALIFICATIONS
- Three to five years related experience, or equivalent combination of education and experience in the construction industry
- Proficient in Sage 100 Contractor or similar construction accounting system
- Proficiency within Microsoft Office Suite; Microsoft Excel skills are highly desired
- Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages
- Acute attention to detail
- Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow
- Ability to work independently and as a member of various teams
- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
COMPETENCIES
- Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
- Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
- Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
- Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
- Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
BENEFITS
- 401(k) with company matching and Flexible Spending Accounts (FSA) available
- Health, vision, dental, and life insurance along with a Health Savings Account (HSA) option
- Employee assistance program and professional development assistance
- Retirement plan
- Paid time off (PTO) and company holidays
- Bonus opportunities
- Company laptop
