AP Expense Specialist

Job Details

Description

The AP Expense Specialist performs accounting, administrative and clerical tasks related to the efficient maintenance and process of expense auditing, accounts payable processing and general accounting.

Essential Duties

• Audit and process high volumes of fuel and credit card expenses submitted electronically in JD Edwards, Emburse Chrome River or manual paper reports.
• Identify and assess expense trends to inform operations.
• Contact vendors to obtain missing receipts over a set dollar amount.
• Scan or copy expense receipts as required for various expenditures for risk management/fleet and sales tax.
• Review and process invoices, check requests for appropriate documentation, general ledger coding and approval prior to entering them into the accounting system for payment. (Concur and JD Edwards)
• Gathers individually received invoices from field, matches them to consolidated bill, researches and obtains any outstanding invoices and creates payment batch.
• Match purchase order number to expense when received and close purchase order.
• Complete month-end closing processes including running of reports, preparing journal entries and reconciling of accounts.
• Prepare and ensure general ledger journal entries and account reconciliations are completed accurately and timely.
• Assist in month-end close process.
• Maintain a strong internal control environment.
• Produce and provide reports as requested.
• Assist team members as needed.
• Respond to internal and external customer and vendor inquiries.
• Reviews vendor statements and researches and corrects discrepancies.
• Back up for weekly payment selection.
• Maintains accurate, timely and well-organized files.
• Perform other duties as assigned
  
  

Required Qualifications

• Associates degree in business or related or relevant experience
  
  

Preferred Qualifications

• Bachelor's degree preferred; 2-3 years experience preferred.
  
  

Technology, Equipment & Tools

• Proficient with standard office equipment i.e., computer, phones, scanner, fax, and copier.
• Proficient with Microsoft Office programs including Microsoft Excel, Microsoft Word, Microsoft
• Familiarity working within JD Edwards, Concur and Emburse Chrome River.
• Proficient with Adobe Acrobat
  
  

Knowledge, Skills & Abilities

• Detail-oriented and investigative skills
• Possess effective written and verbal communication skills.
• Excellent organizational skills.
• Work independently with minimal supervision.
• Accurately interpret and analyze documents.
• Effectively engage and interact with operations.
• Knowledge of basic accounting principles.
• Ability to embrace change and focus on process improvements.
  
  

PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, an employee must regularly stand, walk, sit for extended periods of time, reach and perform repetitive keystrokes. While performing the duties of this job, an employee must occasionally stoop, kneel, crouch, crawl, climb stairs and lift or move up to 25 pounds.

While performing the duties of this job, the employee is regularly exposed to an office environment.

The position requires regular travel including overnights by ground and/or air transportation.

COMPENSATION: $21.65 - $29/hour

Lewis Services regularly evaluates our compensation and benefit packages to ensure we remain competitive. Starting pay will be based on a candidate’s experience, skills and education.