What are the responsibilities and job description for the Fleet Coordinator position at Lewis Tree?

This position works in the field to ensure the enterprise is maintaining a safe, compliant, and cost-effective fleet. The role is dedicated to supporting Corporate and Operational goals, standards, initiatives, optimizing fleet utilization, and achieve meaningful KPIs. The Fleet Coordinator serves to maintain fleet best practices while substantially reducing the time and effort Operations spends away from their core job functions. This position works closely with the Regional Fleet Manager, Operations, internal mechanics, and third-party PM & Repair partners daily. The Fleet Coordinator will also work with multiple corporate departments as needed to facilitate various fleet tasks and enhance operations productivity.

ESSENTIAL DUTIES :

Division point of contact for all fleet and DOT related needs.
Responsible for scheduling and coordinating all preventative maintenance and repairs.
Obtain and communicate estimates from vendors to designated levels of leadership for approval.
Recordkeeping : Update PM status and upload required documentation to asset management system.
Coordinate logistics for new and existing equipment (transfers / disposals).
Provide training and assistance to general forepersons and crews regarding Fleet / DOT compliance topics. Perform Gate Checks to ensure equipment is DOT and safety compliant.
Coordinate all annual inspection processes with preferred vendors.
Track equipment / vehicle rentals and find internal alternatives. Perform fleet inventory regularly.
Maintain currency with factory and manufacturer recalls and ensure completion in a timely manner.
Assist Operations with Out of Service units, expedite repairs, and mitigate downtime.
Monitor and manage telematics / dashcam hardware. Manage repairs for non-reporting devices.
Fuel Program : Point of contact for assigned divisions. Assist in delivering training on correct fuel card usage.
Assist in training crew level leadership on operator level maintenance of all types of equipment.
Conduct training to field operators related but not limited to pre / post equipment inspections, daily maintenance routines, cargo securement, Smith Driver Training, and preferred vendor usage.
Review all spend for saving opportunity and warranty recovery.
Monitor and optimize utilization of all assigned assets.
Administrative and clerical duties as needed.

REQUIRED QUALIFICATIONS :

High School Diploma / GED or equivalent experience.

Valid driver’s license and meet internal requirements to operate vehicles on behalf of the company.

Minimum of 3 years’ experience working in a fleet / asset intensive environment.

Knowledge of Federal, State, and Local rules and regulations for compliance.

Intermediate level of vehicle mechanical / technical experience.

Must be able to understand and effectively communicate in English (both orally and in writing).

Bilingual in Spanish (both orally and in writing) is strongly preferred

3 years’ operating a computer and / or handheld devices.

PREFERRED QUALIFICATIONS :

Experience with construction or utility service vehicles

Valid CDL License

Bilingual Spanish - written & spoken - strongly preferred

TECHNOLOGY, EQUIPMENT & TOOLS

Proficiency with Microsoft Office, Document Imaging, Basic mechanical tools / software

KNOWLEDGE, SKILLS & ABILITIES :

Excellent interpersonal skills : Collaborates effectively with other teams and functional groups and can work in ambiguous environments.

Communication skills : Ability to distill complex regulatory language into simple easy to understand narratives and achieves satisfactory communication within a decentralized workforce through excellent verbal and written communications.

Integrity : Always operates with integrity and strong business ethic. Does not cut corners.

Analytical skills : Ability to observe, research, and interpret a subject and to develop solutions.

Professionalism : Ability to build trust and maintain relationships with company management, preferred vendors, and all field team members.

Flexibility : Be able to adapt to constantly changing needs and priorities, with the mobility to travel and shift schedules as needed.

Detail Oriented : Ability to work independently, be a self-starter, and manage multiple tasks concurrently. Strong in the skills sets of information gathering, organization, and attention to detail.

COMPENSATION : $65,000 - $73,000 annually.

Lewis Services regularly evaluates our compensation and benefit packages to ensure we remain competitive. Starting pay will be based on a candidate’s experience, skills and education.

Salary : $65,000 - $73,000

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