What are the responsibilities and job description for the HR and Finance Administrator position at Leyton?
HR and Finance Administrator
We are seeking an organized, proactive, and versatile HR and Finance Administrator to oversee a variety of essential HR, finance, and office management tasks for the company. This role requires a unique combination of financial oversight, HR support, and office management, and will play a crucial role in ensuring the smooth operation of both finance and human resources functions across the organization. This position would be responsible for the US location of Leyton, serving approximately 100 employees, while collaborating on a global scale.
Please note that this is a hybrid remote role, requiring 2 days, Tues-Wed, in the Boston office each week.
Key Responsibilities :
HR Responsibilities :
Efficiently manage and process payroll through the HRIS system (Paylocity), ensuring timely and accurate payments while maintaining confidentiality and compliance with applicable regulations.
Serve as the primary point of contact for employees, addressing inquiries and resolving concerns to maintain positive work relationships and foster a productive workplace culture.
Provide employees and management with clear guidance on HR policies, procedures, and best practices to ensure consistency and compliance across the organization.
Coordinate the onboarding process for new hires, ensuring their smooth integration into the company and facilitating their success.
Stay up-to-date on federal, state, and local labor laws and regulations, ensuring company practices remain compliant with these requirements.
Maintain and update employee records securely, ensuring data accuracy and confidentiality.
Assist with audits and reporting, supporting both HR and finance teams in the preparation of necessary documentation and ensuring regulatory compliance.
Assist with benefits administration, including health insurance, retirement plans, and other perks, ensuring employees have access to accurate information and guidance.
Take on additional HR-related responsibilities as needed to support the efficient functioning of the department and the broader organization.
Finance Responsibilities :
Assist in managing corporate accounting activities, including the month-end close process, and ensure accurate and timely financial reporting.
Collaborate with the UK team on daily accounting operations, including overseeing revenue and expense recording, general ledger account reconciliations, and month-end close activities.
Maintain the company’s financial systems and processes to ensure accurate financial data and timely reporting.
Ensure compliance with all applicable financial regulations, laws, and standards (e.g., US GAAP).
Oversee the audit and tax filing processes to ensure timely and accurate submissions.
Manage the company’s cash flow and financial risks, working to improve efficiency and profitability.
Review and approve journal entries and reconciliations prepared by the UK team.
Consolidate financial data from the UK subsidiary, addressing intercompany transactions and reconciliations.
Office Management :
Oversee day-to-day office management duties, ensuring smooth operations and maintaining an organized, welcoming work environment.
Manage office supplies, equipment, and other resources to ensure they are adequately stocked and in good working order.
Coordinate office maintenance and ensure a safe and clean working environment.
Assist in organizing company events, meetings, and employee gatherings, fostering a positive company culture.
Serve as the point of contact for building management and vendors for office-related services.
Ensure efficient communication within the office and coordinate any logistical requirements for meetings or special projects.
Support team members with administrative tasks to ensure all departments function effectively and efficiently.
Qualifications :
Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
Proven experience in both finance / accounting and HR administration, with strong knowledge of payroll processing, financial reporting, and HR policies.
Proven experience or willingness to take on office management, with strong organizational and multitasking abilities.
Ability to manage and prioritize multiple tasks in a dynamic environment.
Excellent communication and interpersonal skills to effectively work with teams, managers, and employees.
Strong understanding of financial regulations (e.g., US GAAP) and labor laws.
Proficient in HRIS systems and accounting software.
Highly organized with attention to detail, ensuring accuracy in all areas of responsibility.
Confidentiality and integrity in handling sensitive employee and financial information.
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