What are the responsibilities and job description for the Accounts Receivable Specialist position at LHH?
Job Title: Accounts Receivable Coordinator
Location: Irvine, CA (On-Site)
Compensation: $70,000 – $90,000 annually
Employment Type: Full-Time, Non-Exempt
About the Role:
A well-established and respected professional services firm in Irvine, CA is looking to add a detail-oriented Accounts Receivable Coordinator to its accounting team. The ideal candidate brings solid experience in a law firm or similar professional environment, thrives in a structured and deadline-driven setting, and is confident working directly with attorneys and clients regarding collections and billing activity. This role is onsite and requires a high level of discretion, analytical ability, and proactive communication.
Key Responsibilities:
- Monitor and analyze client accounts to ensure accurate and timely receivables tracking
- Generate customized financial reports and statistical summaries as needed
- Flag overdue accounts and coordinate with attorneys on collection strategies
- Respond promptly to internal and external billing and payment inquiries
- Research and resolve discrepancies and inconsistencies in billing records
- Support the collections process, including preparing documentation for arbitration, bankruptcies, and third-party collections when necessary
- Create and manage audit responses and statements with special handling needs
- Assist with trust account review and apply necessary account transfers
- Backup support for daily cash receipts processing including check scanning and applying payments using accounting software
Qualifications:
- Bachelor’s degree in Accounting, Business, or related field preferred
- Minimum 5 years of recent A/R or billing experience in a law firm or legal services environment
- Strong understanding of accounts receivable processes and general accounting principles
- Proficient in Aderant (Classic version) and Microsoft Excel, including use of VLOOKUPs and Pivot Tables
- Exceptional attention to detail, organization, and time management
- Strong interpersonal and communication skills—comfortable interacting with attorneys and clients
Salary : $70,000 - $90,000
