What are the responsibilities and job description for the Executive Legal Assistant position at LHH?
We are Hiring! LHH is seeking a highly skilled and professional Legal Executive Assistant to join a dynamic legal team. This pivotal role will serve as the main point of contact between attorneys and clients, providing exceptional support while ensuring seamless communication. The ideal candidate will be a detail-oriented self-starter, capable of handling multiple assignments with discretion, maintaining confidentiality, and managing a fast-paced workload with minimal supervision. Flexibility to work occasional overtime is required.
Key Responsibilities:
- Manage and maintain busy calendars, emails, and phone communications, scheduling appointments as needed.
- Coordinate and organize complex travel arrangements.
- Maintain and update client files and contact lists.
- Handle document management tasks, including drafting, transcribing, proofreading, and producing correspondence.
- Conserve attorney time by reviewing, researching, and routing correspondence appropriately.
- Screen, monitor, and respond to incoming communications, ensuring timely distribution.
- Process expense reimbursements, manage expenditure reports, and reconcile credit card statements.
- Handle client billing, collections, and time entry.
- Manage client relationships through regular communication with opposing counsel, courts, and clients.
- Oversee client engagement and conflicts processes.
- Assist in business development initiatives and prepare filings.
Skills & Competencies:
- Highly organized with an exceptional eye for detail and the ability to manage multiple tasks and priorities under pressure.
- Proactive, results-oriented, and able to take initiative with minimal supervision.
- Strong interpersonal skills and the ability to collaborate effectively in a team setting or independently.
- Excellent time management, problem-solving, and communication skills.
- Ability to adapt quickly to new situations and work under tight deadlines.
- Willingness to be responsive outside of regular business hours when needed.
Qualifications & Experience:
- A minimum of 8-10 years of experience as an executive or administrative assistant in a professional or legal setting.
- Bachelor's degree or equivalent experience preferred.
- Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and other office technologies.
- Experience with document management systems is highly desirable.
If you're an experienced professional looking to take on a challenging and rewarding role in a fast-paced legal environment, we encourage you to apply today!
Salary : $85,000 - $95,000
