Activities Secretary

Position Type: 12-Month Classified Staff
Reports To: Assistant Activities Director, Activities Director

Job Summary:

Provides administrative support for all school activities, clubs, and events. Oversees social media, digital signage, student recognition, financial processing, and logistics for school-wide activities.

Primary Responsibilities:

Event Planning & Logistics

• Assist in the planning and execution of school-wide events, assemblies, dances, and club activities.
• Work with custodial and maintenance staff to prepare facilities for major events.
• Arrange for necessary security, ticketing, and permits for large-scale student events.
• Collaborate with student leaders and club sponsors to support student-run events.

Financial & Purchasing

• Collaborate with the school bookkeeper to manage budgets for clubs and student organizations.
• Process purchase orders, invoices, and fundraising revenues related to activities and student groups.
• Assist with the ordering and distribution of event materials, club supplies, and awards.

Communication, Publicity & Branding

• Manage and update social media accounts, newsletters, and school website content for all athletics and activities.
• Oversee digital signage displays to promote upcoming events, games, and student achievements.
• Design flyers, posters, and promotional materials for school events and activities.

Student Recognition & Awards

• Organize school-wide awards ceremonies, recognition programs, and appreciation events.
• Maintain and update the digital trophy case with student organization, fine arts, and academic achievements.
• Preserve and display trophies, plaques, and awards related to clubs and student activities.

Other Duties

• Assist office staff with general administrative tasks as needed.
• Perform other duties as assigned by the Activities Director or Assistant Activities Director.

Qualifications & Skills:

• High school diploma or equivalent; additional training or education preferred.
• Experience in administrative work, event planning, or marketing is beneficial.
• Strong organizational and multitasking skills.
• Creativity and strong graphic design and communication skills for promoting student involvement.
• Ability to work collaboratively with students, staff, and community members.

Salary : $16 - $24