Office Services and Facilities Manager

Overview

We are seeking an experienced Office Services/Facilities Manager to join our team! This person will be responsible for managing and maintaining all properties, vendor services and building related functions. This person will manage and coordinate overall administrative activities for the office services department; supervise the upkeep of office equipment and manage the day-to-day maintenance operations of all facilities; and oversee new and existing construction projects at all branches. The ideal candidate will have a strong background in maintenance management and possess leadership skills to oversee office operations effectively.

Duties:

· Direct maintenance operations of institution-owned premises and building program.

· Review and manage vendor selection, approves bills for payment, and ensures inventory and purchase records are up to date.

· Review and develop short- and long-term goals for the general maintenance of the financial institution, including hiring, mechanical maintenance and upgrades, cleaning services, routine building maintenance, crisis maintenance, service contracts and supplies.

· Schedule general maintenance projects, coordinating such schedules with departments and outside vendors (if needed) and the delivery of mail and supplies throughout the financial institution.

· Direct and participate in the renovation, construction and remodeling activities of all facilities.

· Maintain contact with vendors and sales representatives, and is responsible for disposal of surplus assets and goods.

· Oversee quality and quantity of goods and services, as well as price ranges and market trends in supply of and demand for office products.

· Negotiate contracts (such building, security guard, equipment, maintenance, etc.) and obtain the most cost-effective outcome for the financial institution.

· Manage purchase orders for supplies, obtain pre-approvals by management as necessary and follow-up to ensure proper delivery of items ordered.

· Devise and ensure the implementation of retention and disposal schedules.

· Verify required maintenance schedules of building equipment are being adhered to.

· Ensures that the financial institution premises are clean and meet financial institution safety standards.

· Adhere to all Liberty Bank policies, procedures and customer service standards as they apply to all aspects, duties and responsibilities of this position.

· Adhere to, understand and comply with the Bank’s Standards of Conduct (Code of Ethics) policy.

· Perform administrative and all other duties as assigned by management.

Job Type: Full-time

Pay: $75,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Maintenance: 1 year (Preferred)

License/Certification:

• Driver's License (Preferred)

Ability to Commute:

• Chicago, IL 60647 (Required)

Ability to Relocate:

• Chicago, IL 60647: Relocate before starting work (Preferred)

Work Location: In person

Salary : $75,000 - $90,000