Administrative Services Manager

About the Role

The Administrative Services Manager will provide high-level administrative support to our executive team while ensuring smooth office operations. This role combines traditional executive assistant responsibilities with onsite duties, including hosting board members, clients, and other guests. The Administrative Services Manager will have the ability to exercise good judgment in a variety of situations, demonstrate strong written and verbal communication skills, possess solid administrative capabilities, be proactive and resourceful, and maintain a realistic balance among multiple priorities.

Job Location:
1730 Flight Way, Suite 125, Tustin, CA 92782

Essential Duties & Responsibilities:

• Provide high-level operational and administrative support to executive leadership.
• Manage executive leadership calendars by scheduling calls, travel, appointments, meetings, and coordinating all related arrangements.
• Prepare agendas, presentations, and reports for executive meetings.
• Track and manage deadlines, priorities, and action items for executive leadership.
• Handle confidential correspondence and communications with professionalism.
• Schedule and organize in-person and virtual meetings, including conference room reservations and technology setup.
• Serve as the primary point of contact for onsite visitors, including board members, clients, and other guests.
• Coordinate meals, catering, and logistics for onsite meetings and events.
• Act as a liaison between executives and internal/external stakeholders.
• If certified, provide notary services as needed (preferred but not required).
• Perform other duties as assigned.

Education Requirements:

• Minimum: Bachelor's Degree in Business Administration or a related field.

Years of Experience:

• Minimum: 5 years of demonstrated experience working with executive-level staff as an Executive Assistant, Office Manager, or similar role.

Specific Skills/Knowledge:

• Strong verbal and written communication skills.
• Anticipates challenges before they arise and implements solutions proactively.
• Ensures accuracy in records, compliance, and operational procedures.
• Exceptional organizational skills and meticulous attention to detail.
• Handles sensitive information with the utmost confidentiality, maintaining a high level of integrity and discretion.
• Excellent time-management skills and the ability to organize and coordinate multiple concurrent projects.
• Ability to react with an appropriate level of urgency to situations and events requiring quick response or turnaround.
• Proficient with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Notary certification preferred but not required.

Location

Our employees are distributed in office locations in multiple markets across the United States. We are unable to hire or allow employees to work outside of the United States.

Job Location: 1730 Flight Way, Suite 125, Tustin, CA 92782

What Liberty Offers

Happy, healthy employees enhance our ability to assist our members and contribute more actively to their communities. That’s why Liberty offers competitive and attractive benefit packages for our employees. We strive to care for employees in ways that promote wellness and productivity.

Our first-class benefits package supports employees and their dependents with:

• Competitive pay structure and savings options to help you reach your financial goals.

• Excellent 401(k) retirement benefits, including employer match, Roth IRA options, immediate vesting during the Safe Harbor period, and access to professional financial advice through Financial Engines.

• Affordable medical insurance, with low-cost premiums for employee-only coverage. Liberty subsidizes the cost for eligible dependents enrolled in the plan.

• 100% employer-paid dental coverage for employees and eligible dependents.

• Vision insurance with low-cost premiums for employee-only coverage and dependents.

• Company-paid basic life and AD&D insurance, equal to one times your base salary, with options to purchase additional supplemental coverage.

• Flexible Spending Accounts for healthcare and dependent care expenses.

• Voluntary benefit programs, including accident, critical illness, and hospital indemnity insurance.

• Long-term disability coverage.

• Expansive wellness programs, including company-wide wellness challenges, BurnAlong memberships, and gym discounts.

• Employee Assistance Program (EAP) to support mental health and well-being.

• Generous vacation and sick leave policies, with the ability to roll over unused time.

• 10 paid company holidays.

• Tuition reimbursement for eligible educational expenses.

• Remote or hybrid work options available for various positions.

Compensation

In the spirit of pay transparency, the base salary range for this position is $, not including fringe benefits or potential bonuses. At Liberty, your final base salary will be determined by factors such as geographic location, skills, education, and experience. We are committed to pay equity and also consider the internal equity of our current team members when making final compensation decisions.

Please note that the range listed represents the full base salary range for this role. Typically, offers are not made at the top of the range to allow for future salary growth.

Liberty Dental Plan commits to maintaining a work environment that acknowledges all individuals within the workplace and will continue to engage in practices that are inclusive of all backgrounds, experiences, and perspectives. We strive to have every person within the organization have a sense of belonging while encouraging individuals to unleash their full potential. Liberty will leverage diverse perspectives in building high performance teams and organizational culture. 

Liberty Dental Plan will continue to strengthen and develop external partnerships by providing equitable health care access and improving population health in the communities we serve. 

We comply with all applicable laws and regulations on non-discrimination in employment, recruitment, promotions, and transfers, as well as work authorization and employment eligibility verification requirements.

Sponsorship and Relocation Specifications

Liberty Dental Plan is an Equal Opportunity Employer / VETS / Disabled.

No relocation assistance or sponsorship available at this time.