Legal Secretary

Description

Join the Liberty Dental Plan Team, Where Every Smile Counts!

The Legal Secretary is responsible for providing administrative support to Liberty’s Legal Department daily, as well as working closely with clients and other team members to ensure effective and timely attention to important legal matters. This position is HYBRID and will work from our Corporate Office in Tustin, CA 3 days per week.

Job Summary Details

• Report directly to the Deputy General Counsel to assist on all matters that flow through Legal Department

• Corporate entity management and statutory filings for all subsidiaries in all jurisdictions, including annual and all other reports, certificates, and assumed business names; create, convert, and withdraw or dissolve entities as necessary

• Schedule, organize, and assist in the preparation for board of director and shareholder meetings

• Support corporate secretarial function, including maintenance of corporate minute books for all entities and the drafting and finalization of minutes

• Manage the agreement execution process; prepare standard agreements, such as nondisclosure agreements and business associate agreements; handle early stage negotiation of standard agreements and coordinate with appropriate business units to ensure timely and complete review of business terms

• Coordinate workflow processes in document management system; manage all Legal Department files and projects within document management system

• Manage legal calendar and legal projects; coordinate with business units to determine reasonable target deadlines and to provide status updates and notification of changes in target completion dates; follow up with business units regarding information needed by counsel

• Perform due diligence and legal research

• Manage and prepare responses to subpoenas and records requests; prepare legal hold notices and manage record collection process

• Draft correspondence on behalf of counsel; attend meetings as representative for Legal

• Department where appropriate

• Respond to RFP and audit-related requests pertaining to Legal Department

• Manage departmental online and paper subscriptions, memberships and registrations, legal reference resources, and professional affiliations

• Track expenditures and outside counsel spend; support departmental budget preparation
• Draft and revise Organizational charts in response to RFP and audits

• Performs other duties as assigned or determined appropriate

Qualifications

Education/Experience

• 4 Year / Bachelors Degree or equivalent combination of education and experience.
• 2 Years' experience in a corporate legal department preferred.
• Notary Public preferred.

Specific Skills/Knowledge

• Excellent organizational skills and the ability to prioritize and manage multiple deadlines in a fast-paced environment

• Exceptional writing and analytical abilities

• Proactive and industrious nature

• Meticulous attention to detail

• Advanced knowledge of MS Word, Excel, PowerPoint, and Outlook
  • Please be prepared to complete an online skills assessment as part of the application process.

Location

Our employees are distributed in office locations in multiple markets across the United States. We are unable to hire or allow employees to work outside of the United States. This position is HYBRID and will work from our Corporate Office in Tustin, CA 3 days per week.

What Liberty Offers

Happy, healthy employees enhance our ability to assist our members and contribute more actively to their communities. That’s why Liberty offers competitive and attractive benefit packages for our employees. We strive to care for employees in ways that promote wellness and productivity.

Our first-class benefits package supports employees and their dependents with:

• Competitive pay structure and savings options to help you reach your financial goals.

• Excellent 401(k) retirement benefits, including employer match, Roth IRA options, immediate vesting during the Safe Harbor period, and access to professional financial advice through Financial Engines.

• Affordable medical insurance, with low-cost premiums for employee-only coverage. Liberty subsidizes the cost for eligible dependents enrolled in the plan.

• 100% employer-paid dental coverage for employees and eligible dependents.

• Vision insurance with low-cost premiums for employee-only coverage and dependents.

• Company-paid basic life and AD&D insurance, equal to one times your base salary, with options to purchase additional supplemental coverage.

• Flexible Spending Accounts for healthcare and dependent care expenses.

• Voluntary benefit programs, including accident, critical illness, and hospital indemnity insurance.

• Long-term disability coverage.

• Expansive wellness programs, including company-wide wellness challenges, BurnAlong memberships, and gym discounts.

• Employee Assistance Program (EAP) to support mental health and well-being.

• Generous vacation and sick leave policies, with the ability to roll over unused time.

• 10 paid company holidays.

• Tuition reimbursement for eligible educational expenses.

• Remote or hybrid work options available for various positions.

Compensation

In the spirit of pay transparency, the base salary range for this position is $70,000 - $95,000, not including fringe benefits or potential bonuses. At Liberty, your final base salary will be determined by factors such as geographic location, skills, education, and experience. We are committed to pay equity and also consider the internal equity of our current team members when making final compensation decisions.

Please note that the range listed represents the full base salary range for this role. Typically, offers are not made at the top of the range to allow for future salary growth.

Liberty Dental Plan commits to maintaining a work environment that acknowledges all individuals within the workplace and will continue to engage in practices that are inclusive of all backgrounds, experiences, and perspectives. We strive to have every person within the organization have a sense of belonging while encouraging individuals to unleash their full potential. Liberty will leverage diverse perspectives in building high performance teams and organizational culture. 

Liberty Dental Plan will continue to strengthen and develop external partnerships by providing equitable health care access and improving population health in the communities we serve. 

We comply with all applicable laws and regulations on non-discrimination in employment, recruitment, promotions, and transfers, as well as work authorization and employment eligibility verification requirements.

Sponsorship and Relocation Specifications

Liberty Dental Plan is an Equal Opportunity Employer / VETS / Disabled.

No relocation assistance or sponsorship available at this time.

Salary : $70,000 - $95,000