What are the responsibilities and job description for the Executive Assistant to Senior Vice President of Finance and Chief Investment Officer position at Liberty University?
Executive Assistant to Senior Vice President of Finance and Chief Investment Officer
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Locations : Lynchburg, VA
Time Type : Full time
Posted on : Posted 30 Days Ago
Job Requisition ID : R0004155
The Executive Assistant of Finance Administration is responsible and accountable to the Senior Vice President of Finance and Chief Investment Officer (CIO). The Executive Assistant is responsible for assisting the Senior Vice President of Finance / Chief Investment Officer, managing office operations for the Investment Services Division, the Tax Department, and managing the operational budget for the Division. This involves, but is not limited to, working with staff on related procedures, understanding and enforcing office and school policy, and working with other departments.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Schedule appointments and meetings for the Senior Vice President of Finance and CIO including but not limited to investment managers, vendors, auditors, advisors, and internal staff.
- Answer the phone for the Investment Services Division in a professional manner.
- Assist in obtaining conflict of interest forms and other necessary compliance-related materials for the Investment Staff Division.
- Review the State Street portal for any outstanding transactions for approval and coordinate approval when needed.
- Take minutes for the investment committee and other meetings as requested.
- Keep the division budget.
- Ensure all treasury and investment documents follow stated procedure for review and signature by the Senior Vice President of Finance and Chief Investment Officer and the Chief Financial Officer.
- Assist in the coordination with legal affairs of the review of legal documents by the Senior Vice President of Finance and Chief Investment Officer and the Chief Financial Officer.
- Keep master calendar and coordinate schedules for Investment Services conference room.
- Book travel arrangements for investment staff to ensure continuity.
- Prepare timely P-card reconciliations for the Senior Vice President of Finance and CIO and other senior investment staff as assigned.
- Ensure P-card reconciliations for investment staff are done on a timely basis and assist where necessary.
- Complete necessary budget paperwork such as requisitions, requests for checks, encumbrances, budget amendments, etc.
- Order office supplies and equipment.
- Maintain confidentiality at the highest level.
- Sign a conflict of interest for Investment Division.
- Promote Best Christian Workplace culture.
- Other duties as assigned.
SUPERVISORY RESPONSIBILITIES
QUALIFICATIONS AND CREDENTIALS
Education and Experience
Preferred Qualifications :
Minimum Qualifications :
ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB
Communication and Comprehension
Problem Solving :
Physical and Sensory Abilities :
WORKING CONDITIONS
Work Environment
The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. It is well-lighted and the noise level is moderate.
Driving Requirements
Employee will occasionally drive to campus, local, and distant locations. Use of one’s personal vehicle (or LU vehicles) is required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required.
Target Hire Date
2024-10-31
Time Type
Full time
Location
Lynchburg - In Office
The University is an Equal Opportunity Employer...
Why work here?
Whatever capacity you work in at Liberty University, you’ll be playing a supportive role in our mission of Training Champions for Christ . Liberty has a wide variety of engaging and challenging positions available that are waiting for committed men and women of integrity just like you.
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