Helms School of Government | Administrative Assistant

The Administrative Assistant supports the Helms School of Government under the direction of the Dean and Director of Operations. Duties include but are not limited to receiving, managing, and enforcing imperatives of the Dean and Director focusing on human resources, organizational operations, and guest operations, and is the lead scheduler for all student and faculty trips. This position is supervised by the Director of Operations, supervises all student workers and is responsible for daily operations of the department including BuyLU purchasing of supplies and maintaining the appearance of the department.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• The Administrative Assistant supports the Helms School of Government under the direction of the Dean and Director of Operations.
• Serves as a representative of the Director of Operations and is empowered to speak to issues as deemed necessary by the Director of Operations.
• 1st contact for students and internships
• Travel arrangements for guests (hotel and rental car)
• Event Coordinator
• CFAW and M/F Prospective Student Events
• Dean Hurt Assistant Scheduler
• Student workers administration
• Faculty Meetings and Minutes
• Buy-LU – purchasing of supplies
• Assistant p-card reconciler
• Main custodian for HSOG Email
• Social Media Coordinator
• Lead Team Student Travel booking (outbound travel)
• Lead Classroom/professor led Travel booking (outbound travel)
• Works effectively as a team member, embracing and fostering LU’s mission.
• Other responsibilities as required

SUPERVISORY RESPONSIBILITIES

Does position directly or indirectly supervise other employees? YES NO

Does this position directly oversee non-supervisory personnel? YES NO

If yes, how many non-supervisory personnel are directly overseen by this position?

9

Does position interact with individuals/entities outside the company? YES NO

If yes, please describe:

The Administrative Assistant will communicate with all potential students who call the department as well as guests of the department.

QUALIFICATIONS AND CREDENTIALS

Education and Experience

• Bachelor’s degree

• At least two years administrative experience is preferred

• Advanced knowledge of Microsoft Office Applications and Canvas

• Institutional knowledge of Liberty University and its systems

• Experience in managing multiple tasks and projects

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

• Ability to effectively communicate both verbally and in writing to convey clear, well-articulated information

• Ability to understand, speak, and write English in order to convey messages and correspond in an articulate and professional manner

• Possess public communication skills that allow professional representation of Liberty University to a variety of business and community customers and associates

• Strong organizational skills

• Excellent computer skills

• Ability to contribute to a team environment and contribute expertise at appropriate times while recognizing each team members strengths and contributions

• Listen first communication style to ensure that everyone is heard so the best decision can be reached

• Ability to show respect to colleagues and to work in a collegial manner

Problem Solving

• Ability to reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Physical and Sensory Abilities

• Ability to travel to local and campus locations

• Ability to sit for extended periods to perform deskwork or type on a keyboard

• Ability to hear and speak in order to effectively communicate orally

• Ability to stand, walk, and climb stairs to move about the building

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. It is well-lighted, and the noise level is moderate.

Driving Requirements

Use of one’s personal vehicle (or LU vehicles) is required for travel in the performance of the essential functions of this position. Proof of a valid Virginia driver’s license, an acceptable DMV record, and liability insurance is required.

Target Hire Date

2025-03-07

Time Type

Full time

Location

Lynchburg - In Office

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University’s hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the “religion” component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.