What are the responsibilities and job description for the Administrative Officer (Detail/Temporary Promotion) Job at Library of Congress i position at Library of Congress?

detail( Library Employees Only ) Administrative Officer (Detail / Temporary Promotion)

Opening Date : February 6, 2025
Closing Date : February 13, 2025
LC Organization Unit : Researcher and Collection Services
LC Organization Unit - Specific Office : Manuscript Division
Grade : GS-11
Series : 0341
Availability : Library Employees Only
Duration : up to 120 days

The Manuscript Division is offering an opportunity for a qualified individual at the GS-09 level to serve on a full-time, 120-day temporary promotion to the GS-11 OR a qualified individual at the GS-11 level (no promotion) to serve on a full-time 120-day detail as the Administrative Officer in the Manuscript Division. Applicants must have one year time-in-grade at the GS-09 level to qualify for the temporary promotion to the GS-11.

Responsibilities

The Administrative Officer manages day-to-day administrative operations and provides administrative coordination and program support to the division and is responsible for serving as an advisor on administrative matters to the Chief of the Manuscript Division, supervisors, and staff.

In carrying out administrative responsibilities, the incumbent applies in-depth, expert knowledge of and skill in personnel management, budget implementation, travel and training coordination, time and attendance, office equipment, procurement procedures, records management, and has knowledge of Library Directives, and the applicable LC regulations and agreements, procedures, and processes.

This position reports to the Chief of the Manuscript Division.

The selected applicant must possess knowledge of the technical aspects of administrative, human resources, contract and grant management, and financial management coordination.

Application Process

Interested candidates should :

Obtain permission from their supervisor.

Submit a federal style resume ( Please follow the link and ensure the resume includes all components of a federal style resume. )

Submit a one-page Statement of Interest describing qualifications that include work experience, education, and training related to the knowledge, skills, and abilities listed below.

Ability to conduct a range of administrative functions including time and attendance, personnel actions, travel and training arrangements, budget execution, facilities requests, procurement, and records management.

Ability to use administrative systems (Momentum, E2, GovTA, EmpowHR, Serena, E-management; POMS eAcquisitions experience preferred) and standard office applications including Microsoft Office and Confluence.

Ability to provide exceptional customer service to supervisors, staff, and external stakeholders to the Division.

Eligibility : This opportunity is open to LC permanent staff who have permission from their supervisor.

Work Schedule : This opportunity is open to permanent staff of the Library. The work schedule is Flextime, Monday thru Friday. Telework may be available two days per week.

Submission : With permission from their supervisor, candidates should submit the required documents above to Janice Ruth (jrut@loc.gov) by 5 : 00 pm on February 13, 2025.

Selection : Applicant information will be reviewed and the top qualified candidate based on the required knowledge, skills, and abilities will be selected.

Start Date : The desired start date for the Detail or Temporary Promotion is February 24, 2024.

For More Information

Human Resources

Library of Congress

101 Independence Ave, S.E.

Washington, D.C. 20540-1600

Email : JobHelp@loc.gov

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