Part time Event Coordinator

The Licking County Humane Society (LCHS) is looking for an Event Planner professional, who loves animals as much as we do. We are a 501(c)(3) not-for-profit organization that has been serving Licking County since 1966, currently operating a shelter that includes a veterinary clinic and many outreach programs, as well as Sophie’s Thrift store, which supplements our operating budget. We employ about 50 people, with a mix of full-time and part-time positions. Our mission is: To rescue animals to improve lives.

How you will impact our mission:

LCHS believes it is important to protect all of our resources including our employees, our animals, and our financial resources. The Event Panner will take point on events designed to raise awareness and donations for the organizations mission. If you are a highly organized, forward- thinking professional with event planning experience, and a love for our 4-legged creatures, this is the job for you! If you want to be an active part of a team that saves abused, neglected, and homeless animals, you’re one of us!

What you’ll do:

●     Plan and Manage events from start to finish, ensuring they run smoothly. We have 3 major events currently that include Picnic with the Pups, the golf outing, and Fur Ball.

●     Event planning: Define the event's goals and expectations, create a budget, select a venue, and establish a theme. Meeting with vendors, help with set-up and tear down, collecting (pre-agreed upon) donations, supplies and decorations

●     Logistics: Manage logistics, including securing suppliers and entertainment, and managing tickets and attendance

●     Volunteers: Coordinate with the Volunteer Coordinator to staff events, manage volunteers and service providers, and direct and train event staff. 

●     Risk assessment: Undertake risk assessments for health and safety and cost efficiency

●     Budgeting: Manage event income and expenditure budgets, and ensure all income is received and acknowledged

●     Promotion: Partner with Marketing and the Executive Director to strategically promote the event

●     Work within the budget for each event

●     Organize the Annual Thornwood Appreciation luncheon

●     Collect, analyze and trend metrics on fundraising

●     Track the fundraising goals

●     Present post-event reports to Management.

●     Provide outstanding customer service to all stakeholders at every level.

What we’re looking for:

●     A minimum of 1-3 years of fundraising event experience is preferred.

●     High School Diploma, or an equivalent amount of experience.

●     Excellent Financial Management skills

●     Time Management and Organization

●     Self-starter able to work independently and part of a team

●     Lead the committees

●     Skills to use PC and widely used software programs such as Google, MS Office, CRM software etc.

●     Effectively present information and respond to questions from groups of managers, clients, customers, and the public.

●     Ability to solve practical problems and deal with variables in situations where only limited standardization exists.

What’s in it for you:

●     The most rewarding job you will ever have.

●     The opportunity to spend your day working passionately on behalf of homeless, abused, and neglected animals.

●     Flexible scheduling to work around your needs.

●     Part-time employees receive free adoptions, discounts on wellness care for their pets, including spay/neuter and dentals, and discounted preventatives.

●     Shelter pets can visit your office during the day if they have been approved by the behavioral staff.

What’s it like in an animal shelter?

Your office will be a standard office environment and you will be sitting at a desk for many activities during the day. It can be loud here sometimes (we have dogs) but the office is situated in a relatively quiet part of the shelter. Because we work with animals, it can be stinky sometimes, but we work really hard to keep that from happening. Animals coming into the shelter can also have illnesses such as bacteria, parasites etc. but sick animals are mostly contained in an isolation unit. 

Safety is very important, but we’re working with live animals. As with all animals, there is a risk of bites or other injuries.

Animal welfare is stressful and sometimes sad. But it can also be rewarding, and the happy endings are joyful.